Executive Admin

Summary

Join Pearl Talent as a Business Support Specialist, working fully remotely from the Philippines. This full-time role offers a competitive salary up to $1,800 per month and performance-based bonuses. You'll provide executive and administrative support, operations and project management assistance, design and financial support, and social media and marketing support.

Requirements

• Minimum of 3 years of experience in an executive or business support role
• Strong organizational and time-management skills with the ability to manage multiple tasks simultaneously
• Excellent verbal and written communication skills
• Proficiency in office software, CRM systems, and project management tools is a plus
• Ability to work independently and as part of a team
• High level of discretion and confidentiality
• Strong problem-solving skills and a proactive approach to tasks

Responsibilities

• Manage executive calendars, schedule meetings, and coordinate travel arrangements
• Draft and prepare business documents, presentations, and reports
• Handle personal and professional emails, ensuring communication is aligned with the executive’s tone and priorities
• Organize executive to-do lists, set reminders, and coordinate client communications
• Act as the point of contact between executives and stakeholders
• Organize files and tasks in Google Drive; set up meetings, events, and manage team-related thank yous or gift distributions
• Coordinate business projects and track deadlines, ensuring tasks are completed on time
• Facilitate communication across teams to support smooth daily operations
• Assist with product searches, project organization, and construction estimating processes
• Manage project timelines, ensuring subcontractors meet their follow-up deadlines and all urgent items are addressed
• Support design projects by organizing project information, prepping design boards, and assisting with product sourcing
• Help create templates and guidelines for tasks, while maintaining client and project folders
• Submit invoices to the bookkeeper and handle financial operations in the absence of key personnel
• Assist with tracking and maintaining order timelines to support ongoing residential construction projects
• Engage with social media, particularly Instagram, to support content creation and audience interaction
• Assist in preparing blog posts, award submissions, and other marketing tasks as needed
• Collaborate with team members to execute marketing events and provide support for miscellaneous marketing activities

Benefits

• Competitive Salary: Up to $1,800 per month, based on experience and skills
• Remote Work: Fully remote—work from anywhere
• Generous PTO: Ample paid time off to rest and recharge
• Health Coverage: HMO coverage after 3 months for full-time employees
• Direct Mentorship: Grow through guidance from international industry experts
• Learning & Development: Ongoing access to resources for professional growth
• Global Networking: Work and connect with professionals around the world
• Work-Life Balance: Flexible hours that support a healthy work-life balance