Executive And Billing Assistant

Summary

Join our dynamic team at Stafi as an Executive & Billing Assistant, providing administrative support to executives and managing billing and invoicing. You will assist with scheduling, correspondence, and invoice preparation, manage billing inquiries, maintain accurate records, and create reports. This role requires experience as an Executive Assistant or in billing support, bilingualism in English and Spanish, proficiency in MS Office Suite and accounting software, and strong organizational skills. The position is fully remote, based in Latin America, and offers bi-weekly payments, long-term opportunities, paid time off, wellness support, and professional growth opportunities.

Requirements

• Have previous experience as an Executive Assistant or in a billing support role
• Be bilingual in English (C1 or higher) and Spanish, with excellent communication skills in both languages
• Demonstrate proficiency in using MS Office Suite and accounting software such as QuickBooks
• Possess strong organizational skills with a keen attention to detail
• Maintain a proactive approach to problem-solving and client management
• Have the ability to handle multiple tasks simultaneously and meet deadlines
• Be based in Latin America and have a reliable internet connection along with a suitable laptop (Windows or Mac, 2017 or newer)

Responsibilities

• Assist executives with scheduling, correspondence, and overall administrative tasks
• Prepare and send invoices to clients accurately and promptly to ensure timely payments
• Manage billing inquiries and resolve any discrepancies regarding invoices or payments
• Handle general administrative duties such as filing, scheduling appointments, and organizing documents
• Maintain accurate records of billing and payment processes and track any outstanding accounts
• Support the team in creating reports concerning billing and executive activities
• Communicate effectively with clients and internal teams to address any billing-related queries

Benefits

• Biweekly Payments: Guaranteed with no deductions from our end
• Long-Term Opportunities: Build a lasting professional relationship with us
• Fully Remote: Work from the comfort of your home—no onsite travel required
• Paid Time Off: Enjoy 2 weeks of paid leave and U.S. holiday recognition
• Wellness Support: Access in-house psychological and wellness coaching services
• Professional Growth: Free training, language improvement sessions, and coaching programs
• Exclusive Learning Access: Unlock free access to over 200 continuous improvement courses