Executive Assistant

Summary

Join Extend, a modernizing force in the protection plan industry, as their highly adaptable and motivated Executive Assistant! This role provides comprehensive support to the EVP & General Counsel and SVP of Operations, encompassing a wide array of tasks. You will manage complex schedules, coordinate travel, and handle sensitive information. The position requires exceptional organizational and communication skills, along with the ability to anticipate executive needs. This is a remote-friendly role offering a competitive salary and benefits package, including stock options and generous paid time off. If you thrive in a fast-paced, entrepreneurial environment and are a proactive problem-solver, this opportunity is perfect for you!

Requirements

• Possess 3+ years of experience supporting C-Level executives in a fast-paced, innovative environment
• If remote, be able to manage across time zones and balance priorities without in-person guidance
• Demonstrate superior oral and written communication skills with the ability to communicate clearly and effectively with senior leaders, external partners and household staff
• Be highly process-oriented and organized
• Be a proactive problem solver; don’t wait to be directed
• Have the ability to keep pace and partner with busy executives to ensure they are abreast of projects, upcoming commitments and responsibilities, following up appropriately with minimal interaction to respect their time
• Possess extraordinary organizational skills, and an appreciation for the challenges of supporting a growing team with diverse personalities

Responsibilities

• Provide a combination of business (75%) and personal (25%) support to a small group of executives (2), plus more general support to the People and Ops teams for specific projects and initiatives and other executives (to cover/pitch in)
• Serve as the primary point of contact for internal and external constituencies on all matters pertaining to each executive's office
• Act as a confidant and liaison to other managing internal stakeholders, external partners and others as executives see fit
• Handle heavy scheduling (Google Apps proficiency) and management of executives’ time
• Take initiative to research and provide executives with materials needed for meetings
• Compose correspondence on behalf of executives to be shared internally and externally
• Coordinate complex travel arrangements and detailed itineraries (candidate not required to travel right now)
• Organize, execute and assist with special events and offsites, including all logistics and budgetary requirements designed to build culture and teamwork
• Attend meetings to assist in capturing timelines and action items to deliver progress updates
• Help maximize productivity by anticipating challenges before they arise
• Manage expenses, paying bills and maintaining well-documented financial files

Preferred Qualifications

Have a background in managing multiple teams across multiple geographic locations and time zones, in a remote working environment

Benefits

• Competitive salary based on experience, with full medical and dental & vision benefits
• Stock in an early-stage startup growing quickly
• Very generous, flexible paid time off policy
• 401(k) with Financial Guidance from Morgan Stanley