CallTek is hiring a
Executive Assistant

Summary

Join our team as an Administrative Assistant to support clinical practice, recruiting duties, and social media management. The ideal candidate will have advanced English proficiency, strong communication skills, and experience with Google Drive and Canva.

Requirements

• Advanced English proficiency
• Strong written and verbal communication skills
• Highly organized and detail-oriented
• Quick to respond and able to manage multiple tasks efficiently
• Passionate about helping others and contributing to a supportive work environment
• Proficient in using Google Drive, Google Calendar, and other cloud-based tools

Responsibilities

• Answer phones, collect and relay messages via email/text
• Respond to incoming emails, forwarding as needed
• Organize and maintain Google Drive files and emails
• Assist with creating worksheets/systems to organize and share information
• Research and book personal items for supervisor, including business meetings, flights, hotels, and other business ventures
• Attend weekly virtual meetings with the supervisor
• Review applications and select applicants based on qualifications
• Schedule interviews/meetings with approved candidates
• Send onboarding documentation (contracts, payroll information, handbook, etc.)
• Follow up on missing documentation from applicants
• Create employee Google Calendar and unique invoice files
• Schedule review meetings for newly hired employees with the clinical director once credentialed
• Collect new client information (name, email, insurance details, etc.) and relay it to the supervisor
• Obtain additional client details as needed and communicate with potential therapists regarding cases
• Manage intake forms and upload them to Google Drive
• Add client information to EAP portal and assist with billing and payroll communication
• Assist with sending marketing materials/emails to local businesses
• Collect client information and assist with scheduling assessment sessions
• Create and manage Google Drive folders, ensuring all necessary documents (questionnaires, reports, etc.) are uploaded
• Communicate with clinical writers throughout the evaluation process and notify the supervisor of draft/final reports
• Send marketing emails to attorneys with practice information
• Maintain social media accounts with weekly posts focused on mental health topics (children, adolescents, individuals, couples, families)
• Create content via Canva and share for supervisor approval

Preferred Qualifications

Experience with Canva or similar design tools is a plus