Remote Executive Assistant

Summary

Join our team as an Executive Assistant providing administrative support to senior-level managers. You will manage calendars, arrange travel, handle expense reports, and act as a point of contact for executives, employees, and clients. Strong organizational and time management skills are essential, along with proficiency in English and Spanish. This fully remote position offers a competitive salary, benefits, and opportunities for growth. The ideal candidate will be detail-oriented, proactive, and capable of working independently. We are open to candidates residing permanently in any Latin American country.

Requirements

• Work experience as an Executive Assistant, Personal Assistant, or similar role
• Excellent MS Office and Google Workspace knowledge
• Outstanding organizational and time management skills
• Familiarity with office platforms and applications
• Excellent verbal and written communication skills
• Discretion and confidentiality
• High school or bachelor’s degree
• Attention to detail and proactivity skills
• Proficiency in both English and Spanish, spoken and written

Responsibilities

• Act as the point of contact among executives, employees, clients, and other external partners
• Manage information flow in a timely and accurate manner
• Manage executives’ calendars and set up meetings
• Make travel and accommodation arrangements
• Track daily expenses and prepare weekly monthly or quarterly reports
• Oversee the performance of other clerical staff
• Act as an office manager by keeping up with office supply inventory
• Manage internal and external communication channels
• Take minutes during meetings
• Screen and direct phone calls and distribute correspondence
• Organize and maintain the office filing system
• Look for social events
• Manage billing and invoicing if necessary
• Manage social media platforms if necessary

Preferred Qualifications

Experience with social media management and Canva

Benefits

• Fully remote job
• Biweekly payments with zero deductions from our end
• Bank transfer fee subsidies
• Yearly salary increases and anniversary bonus
• Gym and internet bonuses to support your lifestyle
• Paid birthday off to celebrate your day
• 2 weeks of paid vacation and recognition of US holidays
• Mental health support and a strong work-life balance culture
• Free training and continuous improvement programs
• Long-term work relationship with room to grow