Executive & Marketing Assistant

Summary

Join Voxidea, a company connecting bilingual Latin American professionals with remote US-based companies, as their Bilingual Executive and Marketing Assistant. This role provides administrative support to senior managers, ensuring smooth operations. Responsibilities include managing executive calendars, arranging travel, overseeing filing systems, screening calls, assisting with social media and billing, and coordinating social events. The ideal candidate has experience as an Executive Assistant or in a similar role, is bilingual in English and Spanish, excels in organization and time management, and is proficient in MS Office and Google Workspace. The position offers long-term opportunities, is fully remote, includes paid time off, wellness support, and access to professional development programs.

Requirements

• Has proven experience as an Executive Assistant, Marketing Assistant, Client Support Specialist, or in a similar role
• Is bilingual in English (C1 or higher) and Spanish, both spoken and written
• Excels in organizational and time-management skills
• Is proficient in MS Office, Google Workspace, and other office tools
• Demonstrates excellent verbal and written communication skills
• Maintains discretion, confidentiality, and a proactive approach to problem-solving
• Holds at least a high school diploma or bachelor’s degree
• Permanently resides in Latin America
• Owns a reliable laptop (Windows or Mac, 2017 or newer) with a stable internet connection

Responsibilities

• Act as the main point of contact between executives, employees, clients, and external partners
• Manage executives’ calendars, schedule meetings, and ensure smooth information flow
• Arrange travel accommodations and prepare detailed expense reports
• Oversee and maintain organized filing systems and office supply inventory
• Screen phone calls, manage correspondence, and take minutes during meetings
• Assist with social media platforms, billing, and invoicing when needed
• Coordinate social events and ensure positive interactions among stakeholders
• Manage internal and external communication channels effectively
• Led the company on strategy, content, and creative initiatives for fully integrated marketing communications
• Successfully managed company social media accounts, including scheduling, publishing, and engaging with followers
• Created compelling and targeted email content, tracking engagement to inform future strategies
• Created and optimized content for blogs, newsletters, and websites to support content marketing initiatives
• Designed, implemented, and monitored Meta Ads, Google Ads, and other paid advertising campaigns

Benefits

• Long-Term Opportunities : Build a lasting professional relationship with us
• Fully Remote : Work from the comfort of your home—no onsite travel required
• Paid Time Off : Enjoy 2 weeks of paid leave and U.S. holiday recognition
• Wellness Support : Access in-house psychological and wellness coaching services
• Holistic Growth : Free access to coaching programs that support your personal and professional development
• Exclusive Learning Access : Unlock free access to over 200 continuous improvement courses