Executive Assistant

Summary

Join a dynamic team as an Executive Assistant, supporting a venture capitalist and entrepreneur in managing their complex schedule, coordinating travel, and assisting with operations for multiple companies.

Requirements

• Minimum 3+ years of experience supporting C-level executives, ideally in a startup environment
• Proficiency with CRM tools (Affinity preferred) and basic financial management
• Strong communication skills, both in written and spoken English
• Strong organizational skills, with the ability to manage complex schedules and prioritize effectively
• Exceptional attention to detail and the ability to work independently with minimal oversight
• Tech-savvy, with an interest in new tools and platforms, particularly those related to AI and automation

Responsibilities

• Manage and prioritize schedules for the client across multiple time zones
• Coordinate meetings and team events to ensure smooth operations and high-level engagements
• Arrange seamless travel logistics, including flights, accommodations, and transportation
• Maintain the CRM (Affinity) and ensure all investor and company information is up to date
• Conduct research to support investment decisions and provide strategic insights on potential portfolio companies
• Assist with document management and daily operations for Theory Forge
• Assist with onboarding, manage internal documents, and ensure smooth workflow across teams
• Provide proactive support to the operations team and address any emerging challenges
• Oversee financial tasks such as processing bills, payments, and tracking expenses
• Assist with managing budgets and financial workflows, ensuring operational efficiency

Benefits

• Competitive Salary: Up to $2,000 per month, based on experience and skills
• Remote Work: Fully remote—work from anywhere
• Generous PTO: Unlimited paid time off
• Direct Mentorship: Grow through guidance from international industry experts
• Learning & Development: Ongoing access to resources for professional growth
• Global Networking: Work and connect with professionals around the world
• Work-Life Balance: Flexible hours that support a healthy work-life balance