Executive Assistant

Summary

Join 20four7VA as a Bilingual Executive Assistant to the CEO, providing comprehensive support. Manage the CEO's calendar, schedule meetings, and coordinate complex travel itineraries. Serve as a key communication liaison, drafting correspondence and managing stakeholder interactions. Prepare presentations, reports, and meeting materials, while also handling administrative tasks such as expense reports and record-keeping. Maintain strict confidentiality and professionalism. This role demands at least 5 years of experience supporting senior executives, fluency in English and French, and proficiency in Microsoft Office Suite and Teams.

Requirements

• Minimum 5 years of experience as an Executive Assistant (or equivalent relevant training/education) supporting senior executives
• Fluency in English and French (both written and spoken) is required
• Proficiency in Microsoft Teams and the Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Comfortable with virtual communication and collaboration tools
• Full-time availability (8:30 AM – 5:00 PM CET) with flexibility for occasional after-hours
• Exceptional time-management abilities and keen attention to detail
• Excellent written and verbal communication skills, able to represent the CEO professionally at all levels

Responsibilities

• Manage and prioritize the CEO’s calendar
• Schedule internal and external meetings, ensuring optimal time management
• Organize complex travel itineraries, accommodations, and logistics for business trips
• Ensure seamless and efficient travel experiences
• Act as a key point of contact between the CEO and internal/external stakeholders
• Draft and manage email correspondence, ensuring timely follow-ups on action items
• Prepare meeting agendas, presentations, and reports
• Take meeting notes, track action items, and ensure follow-through
• Assist with special projects, research, and ad hoc tasks as needed
• Manage expense reports, invoices, and other administrative duties
• Maintain organized digital files and records
• Uphold strict confidentiality and professionalism in all matters

Preferred Qualifications

• Adaptability – able to handle shifting priorities with ease
• Reliability – consistently delivers high-quality support
• Proactive Attitude – anticipates needs and takes initiative
• Professionalism – maintains discretion and diplomacy at all times
• Resourcefulness – solves problems efficiently and independently

Benefits

• Competitive rates
• Weekly payments
• Annual rate increase (based on performance)
• Paid time off
• Paid holidays
• Free training and upskilling
• Constant support and guidance from managers and mentors
• Clear schedules and guidelines
• A vibrant community always ready to support you