Executive Assistant

Summary

Join Action for the Climate Emergency (ACE) as their Executive Assistant, providing comprehensive support to the CEO in areas such as logistics, scheduling, financial management, compliance, and HR. This remote, full-time position requires anticipating needs, critical thinking, and problem-solving with professionalism and confidentiality. The ideal candidate is highly self-motivated, organized, and capable of managing a demanding workload in a fast-paced environment. Responsibilities include acting as the CEO's administrative point of contact, managing their schedule, preparing for board meetings, and coordinating executive team meetings. The position offers a competitive salary and generous benefits.

Requirements

• Minimum of 4+ years of experience as an Executive Assistant, reporting directly to a CEO, CEO, or other members of a senior management team
• Exceptional organizational skills and impeccable attention to detail
• High degree of professionalism and experience in working with diverse groups of people, including board members, senior executives, staff, community leaders, donors, and funding partners
• Strong organizational, schedule management, project management, and problem-solving skills
• Exceptional interpersonal skills
• Exceptional oral and written communication skills
• Strong computer skills and excellent experience with Google Suite
• Friendly, discreet and professional demeanor

Responsibilities

• Acts as the administrative point of contact between the CEO, and various internal and external demands
• Conserves the CEO’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information
• Works closely with the ED to keep them well informed of upcoming commitments, deadlines, filing requirements, and other responsibilities
• Maintains the CEO’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel
• Maintains confidence and integrity, and protects operations by keeping information appropriately confidential
• Communicates effectively with the Board of Directors; manages the administration, logistics, meetings and follow-up of all board meetings
• Specific responsibilities include: Master calendaring
• Gathering and distributing preparatory or background materials
• Preparing meeting minutes and seeking timely approval of those minutes
• Coordinates all Executive Team meetings and retreats, and assists the Director of Operations with staff meetings and events as needed
• Makes appropriate, informed decisions regarding priorities and available time
• Other duties as assigned by the CEO

Preferred Qualifications

• Nonprofit experience and/or an understanding of 501(c)(3) organizations
• Understanding of climate change, climate justice, and related social justice issues

Benefits

• Medical, Dental, Vision
• 403b retirement savings plan
• Vacation
• Sabbatical
• Paid Parental Leave
• 2 Floating Holidays
• 2 Community Service Floating Holidays
• Sick time
• Two weeks of full-staff time off (July 4 week and Christmas-New Years week)
• 13 observed holidays