Executive Assistant

Summary

Join the Alliance for Justice (AFJ) as an Executive Assistant to the President! This non-exempt position offers a unique opportunity to support the President in a fast-paced nonprofit environment. You will manage the President's calendar, handle communications, coordinate meetings, and prepare materials. The ideal candidate possesses strong tech skills, excellent communication and organizational abilities, and a meticulous attention to detail. This role requires 5-7 years of experience in an office setting, preferably in the nonprofit sector, and a BA degree or equivalent experience. AFJ offers a comprehensive benefits package, including full health insurance, retirement plan, paid time off, and family leave.

Requirements

• BA degree or equivalent work experience
• 5-7 years’ experience in an office setting (preferably nonprofit)
• Strong tech skills including Microsoft Office Excel, PowerPoint, and Word
• Ability to multitask, handle multiple projects, prioritize and meet deadlines
• Excellent interpersonal, organizational, and communications skills
• Meticulous attention to detail and quality of work product
• Strong writing, editing, and proofreading skills
• Ability to anticipate needs, foresee outcomes, and act upon requests independently
• Flexibility, patience, and sense of humor
• Interest in law and social justice issues
• Event and travel-planning experience

Responsibilities

• Manage President’s calendar, including scheduling meetings, organizing travel, and preparing travel itineraries for the President
• Answer incoming calls for President from the media, donors, board members, and member organizations
• Coordinate senior staff meetings between President, Vice Presidents, and other senior staff
• Prepare and edit materials for meetings
• Organize and track files and correspondence
• Perform other duties and assist other departments as required

Preferred Qualifications

Familiarity with EveryAction databases a plus

Benefits

• Full employer-paid medical, dental, vision benefits, as well as an employee assistance program for physical and mental well-being
• Employer-paid life and disability insurance
• Save for retirement with an employer matching 401K plan
• Save on out-of-pocket medical and childcare expenses with a flexible spending account
• We have a generous paid time off policy
• Vacation: 11 days for first year of employment, 15 days for second year, and 21 days after 3 years
• 10 days per year
• Employees are granted 3 days of bereavement for the deaths of immediate family (spouse, parents, siblings, grandparents, etc.)
• We provide up to 16 weeks of parental leave and a range of paid and unpaid family leave programs that allow our employees to bond with and care for their children and other dependents