Executive Assistant

Summary

Join Alma, a company simplifying access to affordable mental healthcare, as a mission-driven Executive Assistant. You will provide comprehensive administrative support to the CEO and leadership team, managing complex calendars, coordinating meetings and travel, and assisting with various projects. This role demands strong organizational and communication skills, proficiency in G Suite, and the ability to thrive in a fast-paced environment. The ideal candidate has 2-4 years of experience supporting high-level executives and is based in NYC, comfortable with a hybrid work model. Alma offers a competitive salary, comprehensive benefits, and a remote-first work environment.

Requirements

• You have 2-4 years of professional work experience
• You’ve got strong strong computer skills including the ability to work in G Suite
• You’ve supported a CEO or other high level executive
• You are able to maintain a high level of integrity and discretion in handling confidential information
• You possess the ability to thrive in a fast-paced environment, readily adapting to continually changing proprieties and deadlines
• You are independent and proactive
• You have strong administrative and organization skills with attention to detail
• You are a strong communicator; both verbally and written
• You are based in NYC and comfortable with a hybrid role

Responsibilities

• Provide administrative support to CEO, CTO, CPCO, CFO, CPO
• Manage highly complex calendars and scheduling via Google Suite
• Plan and coordinate external meetings, which may include cross-functional teams, stakeholders, and outside vendors
• Assist in document management, compilation, distribution, and storage
• Compile receipts to file expense reports and track reimbursement status
• Coordinate travel arrangements and accommodations
• Be available to help with ad hoc projects across the business to help the leadership team work more efficiently
• Provide offsite support such as booking meal reservations
• Be available to come into the Brooklyn office upon requests to greet guests and provide access into the space
• Coordinate grocery and food deliveries

Preferred Qualifications

You might have experience with systems such as Greenhouse and Airtable

Benefits

• We’re a remote-first company
• Health insurance plans through Aetna (medical and dental) and MetLife (vision), including FSA and HSA plans
• 401K plan (ADP)
• Monthly therapy and wellness stipends
• Monthly co-working space membership stipend
• Monthly work-from-home stipend
• Financial wellness benefits through Northstar
• Pet discount program through United Pet Care
• Financial perks and rewards through BenefitHub
• EAP access through Aetna
• One-time home office stipend to set up your home office
• Comprehensive parental leave plans
• 11 paid holidays, 1 Alma Mental Health Day, and 1 Alma Volunteering Day
• Flexible PTO