Executive Assistant to CEO

Summary

Join BAD Marketing as an Executive Assistant and provide comprehensive support to the CEO and executive team, ensuring smooth operations and contributing to company success. You will manage the CEO's schedule, communications, and travel arrangements, while also handling various administrative tasks. The role involves both professional and personal responsibilities, requiring strong communication, time-management, and organizational skills. You will act as a liaison between upper management and employees, maintaining confidentiality and discretion. This position offers a competitive salary and benefits package, including comprehensive health insurance, unlimited PTO, and opportunities for professional development.

Requirements

• 1+ years of experience in an administrative role, preferably reporting directly to a CEO
• Excellent written and verbal communication skills
• Strong time-management skills with the ability to handle and coordinate multiple projects
• Proficiency in Google Calendar, Gmail, Google Docs, and other productivity tools, with the ability to learn new software and systems quickly
• Reliable, trustworthy, and detail-oriented
• A flexible team player who is adaptable and enjoys taking on challenges

Responsibilities

• Provide direct support to the CEO, ensuring the company’s goals and operations run efficiently
• Manage communication between upper management and employees, acting as a liaison with internal and external executives
• Plan, coordinate, and manage the CEO’s professional and personal scheduling, including agendas, mail, email, calls, travel arrangements, client management, presentations, and logistics
• Oversee senior executives’ travel arrangements including hotel bookings, transportation, and meal coordination
• Perform administrative tasks such as dictation, spreadsheet creation, occasional customer support, and maintaining the filing system and contact database
• Maintain strict confidentiality and exercise discretion in dealing with all business matters
• Organize team communications and plan internal and external events, including offsite meetings
• Handle personal errands such as picking up or dropping off dry cleaning, meals, returning packages, etc
• Schedule personal appointments for the CEO and their family
• Run personal or family-related errands as needed
• Coordinate with accountants or financial advisors on personal financial matters
• Plan and organize personal trips or vacations for the CEO and their family

Benefits

• Comprehensive health, dental, and vision insurance plans (US Residents Only)
• Unlimited PTO
• Paid US Holidays
• Opportunities for professional development and advancement within the organization
• A collaborative and innovative work environment focused on creativity and results