Executive Assistant

Summary

Join BAD Marketing as an Executive Assistant and provide comprehensive support to the CEO and executive team. You will manage communications, scheduling, travel arrangements, and administrative tasks, ensuring smooth operations. The role also includes handling personal errands and responsibilities for the CEO. This position requires strong communication, time-management, and organizational skills, along with proficiency in Google Workspace. The successful candidate will be a reliable, detail-oriented team player. Compensation is $65,000-$90,000, and benefits include comprehensive health insurance, unlimited PTO, paid holidays, and professional development opportunities.

Requirements

• 1+ years of experience in an administrative role, preferably reporting directly to a CEO
• Excellent written and verbal communication skills
• Strong time-management skills with the ability to handle and coordinate multiple projects
• Proficiency in Google Calendar, Gmail, Google Docs, and other productivity tools, with the ability to learn new software and systems quickly
• Reliable, trustworthy, and detail-oriented
• A flexible team player who is adaptable and enjoys taking on challenges

Responsibilities

• Provide direct support to the CEO, ensuring the company’s goals and operations run efficiently
• Manage communication between upper management and employees, acting as a liaison with internal and external executives
• Plan, coordinate, and manage the CEO’s professional and personal scheduling, including agendas, mail, email, calls, travel arrangements, client management, presentations, and logistics
• Oversee senior executives’ travel arrangements including hotel bookings, transportation, and meal coordination
• Perform administrative tasks such as dictation, spreadsheet creation, occasional customer support, and maintaining the filing system and contact database
• Maintain strict confidentiality and exercise discretion in dealing with all business matters
• Organize team communications and plan internal and external events, including offsite meetings
• Handle personal errands such as picking up or dropping off dry cleaning, meals, returning packages, etc
• Schedule personal appointments for the CEO and their family
• Run personal or family-related errands as needed
• Coordinate with accountants or financial advisors on personal financial matters
• Plan and organize personal trips or vacations for the CEO and their family

Benefits

• Comprehensive health, dental, and vision insurance plans (US Residents Only)
• Unlimited PTO
• Paid US Holidays
• Opportunities for professional development and advancement within the organization
• A collaborative and innovative work environment focused on creativity and results
• Remote