Executive Assistant

Summary

Join BryceTech as an Executive Assistant supporting BARDA's mission in enhancing national public health security and emergency preparedness. You will facilitate communication between federal agencies and stakeholders, supporting the Director and ensuring smooth office operations. Responsibilities include managing various operational tasks, updating reports and trackers, coordinating stakeholder schedules, and assessing business processes for improvement. You will also support the Director with calendar management, travel, and meeting coordination. This remote position requires 3-5 years of relevant experience and expertise with MS Office software. A competitive salary and comprehensive benefits package are offered.

Requirements

• 3-5 years of professional and relevant experience, such as Business Process Improvement, Administrative Operations, Business Analytics, Data Management, or Executive Support
• Expertise with MS Office software, including MS Teams, SharePoint, Lists, Forms, Power BI, etc. Ability to develop presentations, briefings, graphs, and other office documentation
• Excellent written and verbal communication skills including experience communicating processes and technical information through unstructured verbal interactions, briefing decks, and meeting moderation
• Ability to respond to quick turnaround requests and handle multiple priorities at once
• Ability to work independently yet well-integrated into a team

Responsibilities

• Proactively manage various tasks at the operations level to include data input and tracking, meeting notetaking, tracking subsequent actions, and managing calendar of DRIVe director
• Update reports and trackers with input from various sources using SharePoint, MS Teams, and other tools
• Coordinate stakeholder schedules to set up meetings, conferences, or other events
• Coordinate the activities required to meet stakeholder and Director goals and objectives
• Assess current business processes and procedures and develop improvement strategies to increase efficiencies across multiple work streams
• Coordinate and integrate activities as needed amongst senior staff, stakeholders, interagency partners, and user communities
• Support the DRIVe Director with management of calendar, travel, coordination of meetings across BARDA and with other stakeholders, etc
• Work with team to be able to gather and synthesize information in support of the Division Director

Preferred Qualifications

• Project management experience: Project Management Professional (PMP) certification or equivalent beneficial
• B.S. in a life science or technology area beneficial
• Prior experience with the hands-on development of business process tools and trackers

Benefits

• Competitive salary
• A comprehensive health plan including dental and vision coverage
• Company-paid life & disability insurance policies
• 401(k) plan with company match
• An educational reimbursement program
• This is remote position