Executive Assistant

Summary

Join our team as an Executive Assistant and provide comprehensive support to the Chief Revenue Officer (CRO) and Director of Marketing. You will juggle multiple priorities in a fast-paced environment, contributing to sales, marketing, and executive administration. Key responsibilities include assisting with sales proposals, contract management, customer reporting, and sales performance tracking. Marketing support involves social media management, campaign organization, market research, and content creation. Executive and administrative duties encompass scheduling, report preparation, financial data compilation, and travel coordination. The ideal candidate possesses a Bachelor’s degree, 2+ years of relevant experience, and proficiency in Microsoft Office and CRM tools. A positive attitude and strong organizational and communication skills are essential for success.

Requirements

• Bachelor’s degree in business, Marketing, Communications, or a related field
• 2+ years of experience in sales, marketing, or administrative roles, preferably in the solar industry
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Familiarity with CRM tools and marketing platforms (HubSpot, NetSuite)
• Strong organizational, analytical, and multitasking skills
• Excellent communication and interpersonal abilities
• Comfortable working with executive leadership and managing priorities under pressure

Responsibilities

• Assist in the quality control and governance of internal and external sales proposals, contracts, and presentations
• Maintain customer reporting via HubSpot and track sales team performance for solar equipment and logistics
• Generate sales reports and analyze performance metrics to optimize sales strategies
• Coordinate communication between sales teams, clients, and logistics partners
• Support the Director of Marketing with social media account management and website content updates
• Help organize marketing campaigns, events, and promotional initiatives
• Conduct market research and competitor analysis within the solar industry
• Prepare marketing materials including brochures, newsletters, and email campaigns
• Track and report on marketing metrics to support strategic adjustments
• Contribute to the creation of sales enablement content such as product datasheets, case studies, and competitive analysis
• Provide direct administrative support to the CRO and Director of Marketing, including scheduling, reports, and correspondence
• Assist with meeting preparation, including agenda creation and minute-taking
• Compile financial and sales data for executive reporting
• Coordinate cross-functional communication across departments
• Organize travel and logistics for CRO and Director of Marketing
• Support budgeting and expense tracking for sales and marketing initiatives
• Submit and approve expenses as per company policy
• Maintain discretion and professionalism while handling confidential information

Preferred Qualifications

Experience using Microsoft Copilot AI