Executive Assistant

Summary

Join ConnectOS as an Executive Assistant and provide comprehensive administrative support to the CEO. You will manage calendars, coordinate travel, prepare documents, and support executive meetings. This role requires at least 3 years of experience in a similar virtual setting, exceptional organizational skills, and proficiency in Microsoft Office Suite. ConnectOS offers a competitive salary, comprehensive benefits including medical, dental, and life insurance, paid time off, and a supportive work environment with work-from-home flexibility. The company is a certified Great Place to Work and offers career growth opportunities. Apply now to join our awesome team!

Requirements

• Minimum of 3 years of experience as an executive assistant or in a similar role, for executive level personnel in a virtual setup
• Exceptional organizational and time-management skills
• Strong written and verbal communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Ability to multitask and prioritize tasks effectively
• Flexibility to work across different time zones
• Knowledgeable in navigating CRMs like ZOHO

Responsibilities

• Manage and maintain the CEO's calendars, including scheduling meetings, appointments, and travel arrangements
• Coordinate and manage logistics for meetings, conferences, and events
• Prepare and edit correspondence, reports, presentations, and other documents as needed
• Organize and prepare agendas, materials, and minutes for executive meetings
• Ensure that the CEO is well-prepared for meetings by providing relevant information and documentation
• Follow up on action items and deadlines from meetings to ensure timely completion
• Plan and coordinate domestic and international travel itineraries, including flights, accommodations, transportation, and visas
• Prepare door to door travel itineraries
• Prepare travel expense reports and ensure timely reimbursement
• Assist with special projects assigned by CEO
• Act as a support in sales projects in monitoring efficiency
• Conduct research and gather information to support decision-making and strategic planning

Preferred Qualifications

• Top English capabilities with other languages being a plus (other languages can be Spanish, Korean, Italian, Japanese and others)
• Background in Sales is encouraged to apply

Benefits

• WFH
• Medical, Dental Coverage and Life insurance from day 1 of employment
• Paid Vacation and Sick Leave (with Quarterly Sick Leave Conversion)
• Competitive salary package and annual appraisal
• Financial Assistance Program
• Mandatory Government Benefits and 13th Month Pay
• Complimentary Sleeping Quarters, Coffee at no cost
• Complimentary Office Fitness and Wellness Facilities at no cost
• Regular Company Events, Work Life Balance, and Career growth opportunities