Executive Assistant

Summary

Join ConnectOS, a top-rated Philippines employer, and work as an Executive Assistant supporting an investment and real estate consulting firm. This role offers a competitive salary (P60,000-P70,000 monthly) and a Monday-Friday schedule (1:00 AM to 10:00 AM PHT). Responsibilities include executive support (calendar management, meeting coordination, communication), client and investor operations (onboarding, record keeping, communication), and project and operations management (task management, cross-departmental coordination, SOP implementation). The ideal candidate has 3+ years of experience in a similar role, familiarity with CRM and project management tools, and excellent communication skills. Bilingualism (English/Chinese) is preferred but not required. Enjoy benefits such as WFH, medical/dental/life insurance, paid leave, a financial assistance program, and regular company events.

Requirements

• 3+ years of experience in an executive assistant, operations, or admin role
• Experience or familiarity with CRM systems, investor portals, or property management software (Appfolio, Yardi, Buildium – a plus)
• Comfortable using tech platforms like Notion, Discord, Google Workspace, project management tools
• Background in private equity, real estate, or investment management
• Excellent written and verbal communication skills

Responsibilities

• Manage complex calendars and prioritize high-impact meeting
• Attend select meetings, take notes, and ensure follow-ups are tracked and completed
• Coordinate travel, events, and investor-related logistics
• Act as liaison between departments and senior leadership
• Draft, filter, and manage executive-level communications
• Support investor onboarding: coordinate documents, system setup (e.g., Cash Flow Portal), and communication
• Track and maintain investor records, distributions, and account updates
• Ensure timely and professional responses to investor inquiries
• Assist in drafting and distributing investor updates and reports
• Maintain and organize Notion task boards and internal trackers
• Coordinate cross-departmental follow-ups to ensure alignment on priorities
• Assist with planning and implementation of SOPs, KPIs, and internal projects
• Provide light operational support to property management as needed (e.g., coordinating vendor schedules, lease tracking, managing follow-ups)

Preferred Qualifications

Bilingual (English/Chinese) preferred but not required

Benefits

• WFH
• Medical, Dental Coverage and Life insurance from day 1 of employment
• Paid Vacation and Sick Leave (with Quarterly Sick Leave Conversion)
• Competitive salary package and annual appraisal
• Financial Assistance Program
• Mandatory Government Benefits and 13th Month Pay
• Regular Company Events, Work Life Balance, and Career growth opportunities