Executive Assistant

Summary

Join ConnectOS, a top-rated Philippines employer, and work as an Executive Assistant supporting the CEO of a reputable insurance repair company with a 35-year history. This role involves managing the CEO's schedule, email, and various administrative tasks. You will be responsible for implementing new systems, providing strategic support, and maintaining confidentiality. The position requires 2+ years of experience as an Executive Assistant and proficiency in Microsoft Office Suite and Google Workspace. The schedule is 7:00 AM to 11:00 AM Manila Time, with a salary of P400 per hour (4 hours a day). ConnectOS is a Great Place to Work certified company.

Requirements

• 2+ years experience as an Executive Assistant or in a similar role supporting C-level executives
• Strong communication skills, both written and verbal
• Proficiency in Microsoft Office Suite, Google Workspace, and project management tools
• Ability to work independently and anticipate the needs of the CEO
• Ability to maintain a high level of confidentiality and professionalism

Responsibilities

• Monitor and manage the CEO's email accounts to ensure timely responses and proper prioritization
• Draft, review, and organize correspondence on behalf of the CEO
• Filter and flag important messages requiring immediate attention
• Coordinate and maintain the CEO’s schedules across four ventures, ensuring seamless time management
• Schedule meetings, calls, and appointments, and provide detailed daily briefings
• Anticipate scheduling conflicts and proactively resolve them
• Identify inefficiencies in current workflows and propose effective solutions
• Research and implement new systems or tools to streamline operations and improve organization
• Ensure proper training and onboarding for any new tools introduced
• Act as a trusted advisor to the CEO, providing feedback and suggestions on key decisions
• Conduct research and prepare materials for strategic initiatives or meetings
• Maintain discretion and confidentiality while handling sensitive information
• Prepare reports, presentations, and documents as needed
• Manage travel arrangements, including booking flights, accommodations, and transportation
• Handle personal tasks or errands as required to support the CEO’s productivity

Preferred Qualifications

• Experience with Project Management Tools
• Familiarity with Notion and/or Air Table