Executive Assistant

Summary

Join ConnectOS as an Executive Assistant and provide comprehensive administrative support to executives. Manage calendars, coordinate travel, prepare meeting materials, and handle expense reports. Maintain effective communication with internal and external stakeholders. This role requires strong organizational and communication skills, along with experience in a similar support role. Enjoy a competitive salary, home-based work, comprehensive benefits including medical, dental, and life insurance, paid time off, and opportunities for career growth. ConnectOS is a top-rated Philippines employer committed to a positive work-life balance.

Requirements

• 5+ years of experience as an Executive Assistant, Administrative Assistant, or in a similar support role
• Proficiency with calendar management tools (Google Calendar, Outlook) and travel booking platforms
• Strong organizational and time management skills with the ability to multitask
• Excellent written and verbal communication skills
• Skilled in handling tasks like expense reports, meeting notes, email management, and document organization

Responsibilities

• Manage the executive’s calendar and coordinate meetings across time zones
• Book and oversee travel arrangements, including flights, hotels, and transportation
• Prepare meeting agendas, take notes, and organize digital files
• Process expense reports and handle basic finance-related admin tasks
• Monitor and prioritize emails on behalf of the executive
• Track deadlines and ensure timely follow-ups on action items
• Coordinate events, offsites, and meetings as needed
• Communicate with internal teams and external partners on behalf of the executive
• Support the executive’s day-to-day priorities to keep operations running smoothly

Preferred Qualifications

• Experience using platforms like Asana, Trello, or similar for task tracking and coordination
• Experience supporting multiple executives or managing complex calendars
• Comfortable organizing logistics for team events, meetings, or offsite gatherings

Benefits

• Home-Based
• Medical, Dental Coverage and Life insurance from day 1 of employment
• Paid Vacation and Sick Leave (with Quarterly Sick Leave Conversion)
• Competitive salary package and annual appraisal
• Financial Assistance Program
• Mandatory Government Benefits and 13th Month Pay
• Regular Company Events, Work Life Balance, and Career growth opportunities