Remote Executive Assistant

Summary

Join Constructor as an Executive Assistant to support the Chief Executive Officer, utilizing proactive and highly organized skills to make him more efficient with his time.

Requirements

• Related experience in an executive assistant role
• Openness and flexibility to work across time zones when needed
• Experience working with a diverse team to complete individual projects
• Strong knowledge of G Suite including Gmail and Google Calendar
• Strong knowledge of Slack
• Strong attention to detail and the ability to juggle multiple competing priorities
• Top-notch organization skills
• Team player, you love helping others
• Thrives amidst ambiguity and regularly changing environment
• Outstanding verbal and written communication

Responsibilities

• Proactively designing the calendar to reflect the CEO’s workflow for maximum efficiency
• Finding places within the CEO’s workflow that can be made more efficient or otherwise delegated
• Handling day-to-day calendar management for the CEO, including scheduling meetings and calls
• Managing expense reporting so that it is submitted in a timely manner
• Working closely with the CEO and leadership team to support executive initiatives and streamline processes
• Manage action items required of the CEO and drive to completion with the CEO
• Identifying opportunities for process improvement and implementing solutions
• Taking on special projects as assigned by the CEO
• Create and organize briefing materials for events, in-person and virtual meetings
• Attend select meetings with the CEO, take notes and synthesize action items for follow up
• Anticipate when information will be needed and create systems with the CEO to ensure that resources or materials are available

Benefits

• Unlimited vacation time
• A competitive compensation package including stock options
• Fully remote team - choose where you live and work from wherever you like
• Work from home stipend! We want you to have the resources you need to set up your home office
• Apple laptops provided for new employees
• Training and development budget for every employee, refreshed each year
• Maternity & Paternity leave for qualified employees