Executive Assistant

Summary

Join Coupa as an Executive Assistant, supporting multiple SVP-level executives. You will manage complex calendars, coordinate extensive travel, prepare meeting materials, and serve as a primary contact for stakeholders. This role demands exceptional organizational skills, strong communication, and the ability to thrive in a fast-paced environment. The position requires 5+ years of experience supporting SVP-level executives in a tech environment and a Bachelor’s degree or equivalent experience. Coupa offers a collaborative culture, pioneering technology, and the opportunity to make a global impact. The estimated pay range is $77,775 - $118,000.

Requirements

• Based in the US East Coast time zone, collaborating with colleagues primarily in the US and Europe
• Over 5 years’ experience as an Executive Assistant supporting multiple SVP-level executives in a fast-paced tech environment
• Bachelor’s degree or equivalent experience preferred, with strong organizational and multitasking skills
• Proven ability to manage complex calendars and travel arrangements with great attention to detail
• Excellent written and verbal communication skills, with professionalism across all organizational levels
• Proficient in Google Office, Microsoft Office Suite, and other relevant software; able to maintain confidentiality and adapt to changing priorities

Responsibilities

• Manage and maintain complex calendars for multiple SVP-level executives, including scheduling and rescheduling meetings and events
• Coordinate travel logistics for senior executives, covering accommodations, transportation, and meals, while ensuring cost-effectiveness and policy compliance
• Prepare and organize materials for meetings, presentations, and conferences, such as agendas and supporting documents
• Serve as a primary contact for internal and external stakeholders, facilitating communication between executives and departments
• Plan and execute logistics for onsite and offsite meetings, events, and conferences, including catering, audiovisual setup, and attendee coordination
• Assist with special projects, handle confidential information with discretion, and provide general administrative support like managing expense reports and invoices