Executive Assistant

Summary

Join Our Dynamic Team: Experience our fun, inclusive, innovative culture that values your unique contributions and supports your professional growth.

Requirements

• At least two years of solid experience in an administrative role as an Executive Assistant
• Familiarity with social media platforms
• Solid experience with calendar management, email management, and project management
• Proficiency with Microsoft Office tools such as Word and Excel
• Ability to maintain regular and punctual attendance
• QuickBooks knowledge is a plus

Responsibilities

• Answer phone calls
• Confirm meetings
• Arrange scheduled appointments
• Communicate and speak with their client to obtain pertinent data to prepare legal documents via phone calls and emails
• Confirm meetings and schedules and communicate with the Leaders upon completion and progress of appointments
• Manage and maintain calendars and appointments
• Handle administrative tasks such as filing, saving, scanning, photocopying, and mailing to the extent, and able to make phone calls
• Complete word processing tasks
• Research and organize data
• Maintain and manage contacts
• Create documents, prepare legal retainers, email retainers for review and signing, monitor for signed retainers, and fees/costs paid
• Maintain professionalism and strict confidentiality with all materials and exercise discretion when interfacing with the business
• Manage social media channels and communicate with clients relating to relevant concerns and insights
• Order supplies

Benefits

• Flexibility, Your Way: Embrace the freedom to work from home or any location of your choice. Create your ideal work environment
• Work-Life Balance at Its Best: Say goodbye to stressful commutes and hello to quality time with loved ones. Achieve a healthy work-life integration to perform at your best