Executive Assistant

Summary

Join Invisible Technologies as an Executive Assistant and play a critical role in supporting the CEO's daily activities. This fast-paced role requires managing complex schedules, strategic initiatives, and a variety of tasks ranging from administrative support to event coordination. You will work closely with the Chief of Staff and other stakeholders, handling domestic and international travel arrangements, client meetings, and board communications. The ideal candidate is a seasoned professional with experience supporting C-suite executives in high-growth tech environments. This position offers competitive pay, bonuses, and equity, reflecting market conditions and individual contributions.

Requirements

• Minimum of 6-7 years of experience as an Executive Assistant supporting C-suite executives, preferably in high-growth tech environments
• Exceptional organizational and time-management skills; ability to handle multiple priorities with minimal supervision
• Comfortable working across multiple timezones
• Excellent verbal and written communication skills with high emotional intelligence (EQ) to navigate sensitive personalities and complex dynamics
• Proficiency with productivity and collaboration tools such as Google Workspace, Slack, Notion, and Zoom
• Ability to thrive in a remote, fast-paced, and constantly changing environment
• Strong attention to detail and a proactive approach to problem-solving
• Flexibility to work hours that overlap with the CEO’s schedule, on occasions extending into the evenings and weekends

Responsibilities

• Proactively manage the CEO’s dynamic and fast-paced schedule, ensuring meetings are strategically prioritized and time is allocated for maximum impact
• Continuously triage the calendar to identify potential conflicts, resolve scheduling issues, and maintain alignment with shifting priorities
• Partner closely with the Chief of Staff to ensure the CEO is fully briefed and prepared for all internal and external meetings
• Serve as a key liaison between the CEO and internal/external stakeholders, facilitating clear and timely communication
• Coordinate complex domestic and international travel, including detailed itineraries, agendas, and supporting documentation
• Collaborate with Sales teams to identify and schedule high-impact client meetings for the CEO across the U.S. and internationally
• Work in partnership with the Chairman’s Executive Support Office to organize board meetings and manage communications with key stakeholders
• Track action items and ensure timely execution and follow-up on critical deliverables
• Align with Marketing and Events teams on CEO speaking engagements, ensuring all logistics and materials are in place
• Maintain and organize key documents and files for quick access and optimal efficiency

Benefits

Bonuses and equity are included in offers above entry level