Executive Assistant

Summary

Join FreedUp, an executive assistant agency, and work full-time as an Executive Assistant for a high-profile founder of a $1b+ AUM Venture Capital fund. This role involves managing a complex calendar, coordinating travel, creating a knowledge base, preparing documents, handling confidential information, and serving as a liaison. The position requires 2-3 years of experience as an Executive Assistant, a Bachelor's degree (preferred), and C2 English proficiency. You will work remotely and enjoy benefits such as performance bonuses, PTO, and HMO after 3 months. The ideal candidate possesses excellent communication and organizational skills, proficiency in various software, and the ability to work independently and collaboratively.

Requirements

• Minimum of 2-3 years of experience as an Executive Assistant or in a similar administrative role
• A proven track record of supporting executives in a virtual setting is required
• C2 level proficiency in English, both written and spoken
• Reliable high-speed internet connection with a minimum speed of 50 Mbps download and 10 Mbps upload
• A modern computer or laptop with a multi-core processor (Intel i5 or higher/equivalent)
• Proficiency with remote communication tools such as Zoom, Microsoft Teams, Slack, or Google Meet
• A noise-canceling headset with a microphone for clear communication

Responsibilities

• Triage the Executive's email inbox and respond to emails on the Executive's behalf
• Maintain CRM in Airtable
• Manage complex calendars, including scheduling and coordinating meetings and appointments
• Coordinate travel arrangements, including flights, accommodations, and transportation
• Create and maintain a well-structured, easily searchable knowledge base using tools like Evernote or Notion
• Prepare, proofread, and edit presentations, reports, and other documents
• Handle confidential and sensitive information with the utmost discretion and professionalism
• Conduct research and gather information to assist in decision-making and problem-solving
• Serve as a liaison between senior executives, employees, and external stakeholders
• Capable of creating high-quality Standard Operating Procedures (SOPs)

Preferred Qualifications

• Bachelor's degree in Business Administration, Communications, or related field preferred
• International experience
• Excellent verbal and written communication skills
• Advanced proficiency in Microsoft Office Suite, Gsuite, Notion, Airtable, and similar tools
• Strong organizational and time-management abilities
• Ability to multitask and prioritize tasks effectively
• Ability to work independently and collaboratively in a team-oriented environment
• Attention to detail and problem-solving skills
• High level of professionalism and discretion

Benefits

• Opportunity to work remotely from anywhere
• Supportive and collaborative team environment
• Learning and development opportunities
• Potential Performance Bonuses
• PTO
• HMO after 3 months