Executive Assistant

Summary

Join our team as an Executive Assistant and provide pivotal support to the Founder & Executive Director. You will manage scheduling, communication, donor relations, and logistics, enabling the Executive Director to focus on leadership and mission growth. This part-time, remote position offers a salary of $1,500-$1,800 per month, based on experience. The ideal candidate will have 3+ years of experience in a similar role and strong skills in email and calendar management, CRM systems, and donor relations. Professional development opportunities and a flexible work environment are also offered. PTO and performance bonuses are potential benefits. The role involves a variety of administrative, operational, and strategic support tasks.

Requirements

• 3+ years of experience as an Executive Assistant, Chief of Staff, or similar role supporting senior leadership
• Strong experience in email and calendar management, CRM systems (Monday.com), and donor relations
• Excellent written and verbal communication skills, with the ability to draft professional correspondence
• High attention to detail and organizational skills, with the ability to manage multiple priorities
• Proficiency in tools such as Google Workspace, Asana, HubSpot (or similar CRM), and Zoom
• A proactive, problem-solving mindset with a high level of initiative and adaptability

Responsibilities

• Organize meetings, appointments, and travel arrangements, ensuring efficiency and prioritization of key engagements
• Triage emails, draft responses, and maintain timely communication with stakeholders
• Assist with cold outreach for podcasts, public speaking, and brand affiliations
• Draft outreach emails, research opportunities, and manage follow-ups for brand growth initiatives
• Maintain donor and partner records in CRM systems, ensuring accurate and up-to-date information
• Assist with program coordination, meeting notes, and operational follow-through
• Handle documents, expense tracking, and process optimization to improve efficiency
• Handle more finance/admin tasks (invoicing, mileage, QuickBooks, expense reporting
• Provide insights, research, and preparation for key meetings and initiatives

Benefits

• PTO and potential performance bonuses
• Remote & Flexible Work: Ability to work from anywhere while contributing to a global mission
• Growth & Development: Opportunities for professional development and learning
• Collaborative and supportive work environment