Executive Assistant

FreedUp
Summary
Join our team as a proactive and highly organized Executive Assistant (EA) supporting a Founder and CEO in the data migration industry. You will play a key role in streamlining operations and ensuring smooth day-to-day management as the business expands. Responsibilities include handling phone calls, scheduling appointments, managing email communications, maintaining the CRM (HubSpot), and assisting with administrative tasks. This full-time, remote role requires independence, attention to detail, and strong organizational skills. The ideal candidate will have 3+ years of experience as an EA or in a similar role, along with experience with NetSuite and HubSpot. Excellent communication and problem-solving skills are essential. The position offers opportunities for professional development and potential performance bonuses.
Requirements
- 3+ years of experience as an Executive Assistant , Administrative Coordinator, or in a similar role
- 3+ years of experience with NetSuite
- Strong experience in phone and email management, calendar coordination, and CRM data entry
- Proficient in HubSpot, Trello , or similar CRM and project management tools
- Proficient in Microsoft Excel , including data analysis, reporting, and spreadsheet management
- Excellent written and verbal communication skills
- Ability to take initiative, solve problems independently, and implement efficient workflows
- Strong organizational and time management skills
- Familiarity with basic bookkeeping and reporting
- Reliable high-speed internet, a modern laptop with a multi-core processor, and a noise-canceling headset
Responsibilities
- Handle incoming calls, ensure timely responses, and manage call logs
- Organize and schedule meetings and keep the executive informed of upcoming appointments
- Oversee inbox triage, draft and review emails, and maintain a system for prioritizing key messages
- Update and maintain HubSpot
- Assist with document organization, mail management, and basic reporting
- Help establish efficient workflows and implement best practices for managing executive responsibilities
- Support business growth by coordinating initiatives, tracking key tasks, and ensuring deadlines are met
Preferred Qualifications
International experience
Benefits
- Opportunity to work remotely from anywhere
- Supportive and collaborative team environment
- Learning and development opportunities
- Potential Performance Bonuses
- PTO
- HMO after 3 months
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