Executive Assistant

Summary

Join our team as a proactive and highly organized Executive Assistant to support our Founder and CEO. You will play a key role in streamlining operations and ensuring smooth day-to-day management as the business expands. Responsibilities include handling phone calls, scheduling appointments, managing email communications, maintaining the CRM (HubSpot), and assisting with administrative tasks. This is a full-time, remote role requiring a high level of independence, attention to detail, and strong organizational skills. The ideal candidate will have 3+ years of experience as an Executive Assistant and experience with Salesforce. The position offers a competitive salary, remote work flexibility, and opportunities for professional development.

Requirements

• 3+ years of experience as an Executive Assistant, Administrative Coordinator, or in a similar role
• 3+ years of experience with SalesForce
• Strong experience in phone and email management, calendar coordination, and CRM data entry
• Proficient in HubSpot, Trello, SalesForce or similar CRM and project management tools
• Proficient in Microsoft Excel, including data analysis, reporting, and spreadsheet management
• Excellent written and verbal communication skills
• Ability to handle financial tasks, including managing expense reports, regional P&L updates, and generating Salesforce reports regularly
• Ability to take initiative, solve problems independently, and implement efficient workflows
• Strong organizational and time management skills
• Familiarity with basic bookkeeping and reporting
• Reliable high-speed internet, a modern laptop with a multi-core processor, and a noise-canceling headset

Responsibilities

• Handle incoming calls, ensure timely responses, and manage call logs
• Organize and schedule meetings and keep the executive informed of upcoming appointments
• Oversee inbox triage, draft and review emails, and maintain a system for prioritizing key messages
• Assistance in managing a busy calendar filled with internal and external meetings, ensuring all relevant details are included in calendar invites, and helping to avoid double bookings
• Update and maintain SalesForce. Skills related to managing data from Salesforce, generating reports, and ensuring that important financial information is organized and accessible
• The ability to delegate tasks effectively, including managing communications with clients and team members, and ensuring that tasks are assigned to the right individuals
• Assist with document organization, mail management, and basic reporting
• Help establish efficient workflows and implement best practices for managing executive responsibilities
• Support business growth by coordinating initiatives, tracking key tasks, and ensuring deadlines are met

Preferred Qualifications

International experience

Benefits

• Opportunity to work remotely from anywhere
• Supportive and collaborative team environment
• Learning and development opportunities
• Potential Performance Bonuses
• PTO
• HMO after 3 months