Executive Assistant

Summary

Join Double (Powered by Zirtual) as a remote Executive Assistant and partner with C-level executives, entrepreneurs, or investors. You'll manage various tasks, including inbox and calendar management, travel planning, expense reports, and more. Set your own rate between $20-$25/hour. This is a 1099 Independent Contractor position open to US-based contractors on the West Coast with at least 3 years of experience (or 5 years in lieu of a degree) supporting C-suite executives. The role requires strong communication, organizational, and multitasking skills. Enjoy flexibility, autonomy, and professional growth opportunities within a supportive community.

Requirements

• Reside on the US West Coast (including MT and PT timezones)
• Have 3 years of experience in Executive Assistance supporting C-suite executives and/or entrepreneurs and a college degree; or 5 years of experience in lieu of a degree
• Have at least 6 months of experience working as a virtual Executive Assistant
• Have at least 15 hours of availability per week
• Possess clear, precise, proactive, and professional written and verbal communication skills
• Be able to organize and effectively prioritize tasks
• Be able to multi-task with various programs and learn new programs as required
• Have meticulous attention to detail, along with the ability to comprehend difficult tasks
• Be capable of responding to stress in a fast-paced environment
• Possess strong interpersonal skills and the ability to quickly develop working relationships
• Have an affable and enthusiastic attitude toward teamwork
• Be internet/web and computer-savvy
• Have a reliable Internet connection, computer, and phone
• Be available during business hours in the timezone of each client, unless otherwise agreed in writing with each client

Responsibilities

• Manage inboxes
• Manage calendars
• Plan travel
• Manage expenses
• Plan events
• Conduct research projects
• Provide recruiting support
• Manage contacts
• Maintain social media
• Handle personal tasks
• Perform other executive assistant tasks

Preferred Qualifications

• Have experience as an Independent Contractor
• Have experience working with C-level executives
• Have experience working with Google Suite (including Gmail & Google Calendar), and fluency in Microsoft Office
• Be proficient with a task management program such as Trello, Monday.com, Asana, or others
• Have experience with a communication program such as Slack
• Have experience with a CRM platform such as SalesForce, Hubspot, or Zoho
• Have experience with an expense reporting program such as Quickbooks or Expensify
• Have experience with a travel management program such as Concur
• Have experience with a social media management program such as Hootsuite and Wordpress
• Have experience with AI tools

Benefits

• Community: A group of experienced Executive Assistants providing mentorship and guidance to help one another achieve professional goals
• Flexibility: You can enjoy the freedom to set your schedule and work hours, accommodating personal commitments and preferences
• Autonomy: Operate with a high degree of independence, managing tasks and responsibilities with minimal supervision
• Variety: Engage with diverse projects and clients, gaining exposure to various industries and professional environments
• Professional Growth: Develop valuable skills and experiences through interactions with high-level executives and exposure to executive-level operations
• Networking Opportunities: Build relationships with influential professionals and expand your professional network
• Potential bonuses: Based on platform performance and longevity