Executive Assistant

Summary

Join Instructure as an experienced Executive Assistant, providing core administrative services and program management support. You will manage calendars, travel, events, and meetings, prepare reports, and coordinate across divisional leaders. This role requires strong organizational skills, proficiency in Google Suite, and excellent communication. A minimum of five years of experience is needed, and a bachelor's degree is preferred. Success will be measured by your proactive approach, strong relationships with key personnel, and efficient management of executive time and workflows. Instructure offers a competitive salary, comprehensive benefits, and a flexible work environment.

Requirements

• You are open, honest, and highly collaborative
• You can keep track of many workstreams without losing a beat
• You are detail-oriented and use sound judgment
• You express yourself clearly in written and spoken English
• You are committed to a diverse and inclusive workplace
• You are fully proficient with the ins and outs of Google Suite: Mail, Calendar, Docs, Slides, and Sheets
• You have a minimum of five years experience and preferably a bachelor’s degree
• You are digitally savvy and able to keep up with high demand
• You are proactive and take initiative when necessary
• You can work with team leaders to create and produce organized content for meetings
• You are confident in setting agendas on an exec level
• Willingness to travel for work events both domestically and internationally as needed

Responsibilities

• Proactively maintain calendars and prioritize executive’s time
• Protect schedules from low priority interruptions – intervene when necessary
• Process incoming emails & respond when necessary
• Attend meetings, take notes, action items and follow up on assignments
• Arrange and coordinate meetings & events
• Set agendas and creating content for those meetings
• Manage travel arrangements
• Process expense reports
• Prepare various reports and summaries
• Be a central point for coordination across divisional leaders and other Executive Assistants

Preferred Qualifications

Some experience in the tech industry is preferred

Benefits

• Competitive salary and 401k
• Medical, dental, disability, and life insurance
• HSA program, vision, voluntary life, and AD&D
• Paid time off, 11 paid holidays, and flexible work schedules
• LifeStyles spending account
• IMac or Macbooks