Remote Executive Assistant

Summary

Join interface.ai, a leading AI provider for banks and credit unions, as a highly organized and detail-oriented Executive Assistant. You will support the CEO in managing their complex calendar, prioritizing emails, anticipating needs, and coordinating various events and meetings. This role requires 3+ years of experience supporting C-suite level employees, proficiency in G Suite applications, and exceptional communication and organizational skills. The position offers a competitive salary between $100,000 and $150,000, a remote-first policy, comprehensive health insurance, paid time off, and life insurance. interface.ai is committed to fostering an inclusive and welcoming work environment.

Requirements

• 3+ years of prior experience supporting C suite level employees
• Must be proficient in all G Suite applications
• Willingness to learn and utilize advanced techniques (AI) to improve the way we work; getting it done in cutting edge ways
• Outstanding written and verbal communication skills
• Exceptional ability to ruthlessly prioritize and have a bias for action
• Exceptionally organized with keen attention to detail
• Ability to communicate and work well with a wide range of team members and their respective work styles, and a genuine enjoyment of relationship-building

Responsibilities

• Build and support relationships throughout the organization to support, coordinate and manage happenings related to all CEO/organizational initiatives as needed
• Schedule meetings and conference / Video calls: Coordinate correspondence, send calendar invitations, maintain meeting agendas, and manage logistics such as conference room bookings, parking, phone/video conferencing technology, and meals (as necessary)
• Maintain the CEO’s complex calendar: Calendar “gymnastics” at its finest. Ensure all details are up to date, anticipate conflicts, resolve scheduling issues, and prioritize items based on their needs. Arranging of personal tasks and coordination with personal calendaring will also be required
• Monitor the CEO’s email: organize and prioritize emails, draft responses that need to be addressed directly by CEO and respond to any emails that can be handled without the CEO being directly involved
• Anticipate executive’s needs: Be extremely knowledgeable of individual preferences and expectations, and work proactively to prevent problems before they develop. Prepare background research and materials such as background notes for customer meetings, handouts, and presentations for meetings and conferences
• Coordinate and plan various events and onsite meetings: Gather and assemble slides from necessary team members, coordinate meeting space and any additional needs

Benefits

• Remote First Policy
• Medical/Dental/Vision Insurance
• PTO & Holidays
• Life Insurance