Remote Executive Assistant

Summary

Join interface.ai as an Executive Assistant to support the CEO in managing their complex calendar, email, and various events. The ideal candidate has 3+ years of experience supporting C-suite level employees, proficiency in G Suite applications, and excellent communication skills.

Requirements

• 3+ years of prior experience supporting C suite level employees
• Must be proficient in all G Suite applications
• Willingness to learn and utilize advanced techniques (AI) to improve the way we work; getting it done in cutting edge ways
• Outstanding written and verbal communication skills
• Exceptional ability to ruthlessly prioritize and have a bias for action
• Exceptionally organized with keen attention to detail

Responsibilities

• Build and support relationships throughout the organization to support, coordinate and manage happenings related to all CEO/organizational initiatives as needed
• Schedule meetings and conference / Video calls: Coordinate correspondence, send calendar invitations, maintain meeting agendas, and manage logistics such as conference room bookings, parking, phone/video conferencing technology, and meals (as necessary)
• Maintain the CEO’s complex calendar: Calendar “gymnastics” at its finest. Ensure all details are up to date, anticipate conflicts, resolve scheduling issues, and prioritize items based on their needs
• Monitor the CEO’s email: organize and prioritize emails, draft responses that need to be addressed directly by CEO and respond to any emails that can be handled without the CEO being directly involved
• Anticipate executive’s needs: Be extremely knowledgeable of individual preferences and expectations, and work proactively to prevent problems before they develop
• Prepare background research and materials such as background notes for customer meetings, handouts, and presentations for meetings and conferences
• Coordinate and plan various events and onsite meetings: Gather and assemble slides from necessary team members, coordinate meeting space and any additional needs

Benefits

• ���� Remote First Policy
• ���� Medical/Dental/Vision Insurance
• ���� PTO & Holidays
• ��� Life Insurance