interface.ai is hiring a
Executive Assistant

Summary

The job is to support the CEO of a fast-growing Conversational AI SaaS company, Interface.ai, by managing their calendar, email, and various events, and building relationships within the organization. The role requires 3+ years of experience supporting C-suite level employees, proficiency in G Suite applications, excellent communication skills, exceptional organizational abilities, and a bias for action.

Requirements

• 3+ years of prior experience supporting C suite level employees
• Proficiency in all G Suite applications

Responsibilities

• Build and support relationships throughout the organization to support, coordinate and manage happenings related to all CEO/organizational initiatives as needed
• Schedule meetings and conference / Video calls: Coordinate correspondence, send calendar invitations, maintain meeting agendas, and manage logistics such as conference room bookings, parking, phone/video conferencing technology, and meals (as necessary)
• Maintain the CEO’s complex calendar: Calendar ‘gymnastics’ at its finest. Ensure all details are up to date, anticipate conflicts, resolve scheduling issues, and prioritize items based on their needs
• Monitor the CEO’s email: organize and prioritize emails, draft responses that need to be addressed directly by CEO and respond to any emails that can be handled without the CEO being directly involved
• Anticipate executive’s needs: Be extremely knowledgeable of individual preferences and expectations, and work proactively to prevent problems before they develop. Prepare background research and materials such as background notes for customer meetings, handouts, and presentations for meetings and conferences
• Coordinate and plan various events and onsite meetings: Gather and assemble slides from necessary team members, coordinate meeting space and any additional needs

Preferred Qualifications

Willingness to learn and utilize advanced techniques (AI) to improve the way we work; getting it done in cutting edge ways

Benefits

• Remote First Policy
• Medical/Dental/Vision Insurance
• PTO & Holidays
• Life Insurance