Executive Assistant

Summary

Join employer.com, a company revolutionizing the hiring landscape, as a high-impact Executive Assistant supporting the founder. You will be responsible for managing the founder's inbox, calendar, travel arrangements, and expenses. This role requires strong organizational and communication skills, experience in a fast-paced startup environment, and proficiency with various technology tools. You will also contribute to system building, meeting preparation, and special projects across diverse areas. The position is remote and based in the U.S. This is a crucial role in ensuring the smooth operation of the founder's activities.

Requirements

• At least 3 years of experience as an Executive Assistant (or similar role) in a fast-paced startup environment
• Proven ability to manage complex inboxes, calendars, and communications independently
• Strong organizational and project management skills—you think in systems, not tasks
• Excellent written and verbal communication skills, able to capture the founder’s voice and tone
• U.S. citizen, based in the U.S

Responsibilities

• Inbox Management: Preempt, triage, and draft thoughtful responses to emails, ensuring that the founder’s inbox stays focused on the highest-leverage items
• Calendar & Scheduling: Coordinate complex meetings across multiple time zones, proactively resolve conflicts, and ensure the founder is prepared
• Travel Coordination: Plan and book domestic and international travel, manage itineraries, and handle last-minute changes with grace
• Expense Management: Track, categorize, and submit expense reports on time, ensuring accuracy and compliance with company policies
• Meeting Preparation: Organize agendas, prep materials, and take notes during key meetings, ensuring actionable follow-ups
• System Building: Develop and refine processes that keep the founder’s world running smoothly—streamlining everything from task management to document workflows
• Special Projects: Assist with research, presentations, and ad hoc projects across startups, investing, media, and AI
• Confidentiality: Handle sensitive information with the utmost discretion and professionalism

Preferred Qualifications

• Experience supporting executives in startups, investing, media, or AI is a big plus
• Comfort with technology tools (e.g., Slack, Notion, Google Workspace, Asana, etc.) and a knack for learning new ones quickly

Benefits

Remote US Based Company