Executive Assistant

Summary

Join Keller Executive Search as a proactive Executive Assistant and provide high-level support to senior executives in a collaborative, high-energy setting. You will manage complex calendars, prepare correspondence and presentations, oversee document management, conduct research, coordinate with internal teams, and liaise with clients and candidates. This role offers remote flexibility and the opportunity to impact global talent acquisition. The position requires proven experience as an Executive Assistant, strong organizational and communication skills, and discretion in handling confidential information. Keller Executive Search offers competitive salary, comprehensive benefits, and significant professional growth opportunities.

Requirements

• Proven experience as an Executive Assistant or in a senior administrative role
• Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and tools like Google Workspace
• Exceptional organizational and multitasking skills in fast-paced environments
• Superior written and verbal communication abilities
• Discretion in handling confidential and sensitive information
• Keen attention to detail with a commitment to accuracy
• Ability to operate independently while collaborating effectively in teams
• Adaptable mindset for dynamic priorities

Responsibilities

• Manage complex executive calendars, prioritize meetings, and handle confidential travel logistics
• Draft, edit, and prepare high-level correspondence, executive reports, and strategic presentations
• Oversee document management, including sensitive client files and project tracking
• Perform in-depth research for executive decisions, candidate profiles, and market insights
• Coordinate with internal teams on ad-hoc projects and executive initiatives
• Liaise with high-profile clients and candidates, ensuring polished and professional interactions
• Plan and execute executive events, board meetings, and leadership workshops

Preferred Qualifications

• Experience in a rapidly expanding global organization
• Opportunity to broaden responsibilities in executive support and recruitment strategy
• Hands-on learning in high-level talent acquisition and leadership development
• Flat management structure with direct access to decision-makers
• Friendly, collaborative U.S.-based team empowering innovation
• Open communication environment
• No bureaucracy or rigid hierarchies
• Results-oriented approach

Benefits

• Competitive salary: $95,000–$125,000 annually (depending on experience)
• Comprehensive health insurance (medical, dental, and vision)
• 401(k) retirement savings plan with company match
• Paid Time Off (PTO) including vacation, holidays, and personal days
• Paid Sick Leave
• Significant opportunities for professional growth, skill development, and career advancement
• Supportive, inclusive, and diverse work environment valuing collaboration and innovation
• The chance to make a meaningful impact by supporting leaders who connect top talent with transformative opportunities
• Flexibility of remote work