Executive Assistant

Summary

Join MAS Global as an Administrative Assistant and contribute to the smooth operation of our dynamic organization. This role offers valuable hands-on experience in various administrative tasks, including office support, data entry, scheduling, communication, and project assistance. Ideal for interns or recent graduates, this position requires strong organizational and communication skills, proficiency in Microsoft Office Suite, and fluency in English and Spanish. MAS Global provides a supportive and collaborative work environment with excellent benefits, including health insurance, paid time off, retirement plan, and professional development opportunities. We are a fast-growing company committed to social impact and providing a positive work experience for our employees. We are an equal opportunity employer and committed to diversity and inclusion.

Requirements

• Currently enrolled in a relevant degree program (Business Administration, Office Management, etc.) or recent graduate
• Strong organizational and time-management skills
• Excellent communication skills, both written and verbal in English and Spanish
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
• Detail-oriented and able to multitask in a fast-paced environment
• Professional demeanor and the ability to handle confidential information with discretion

Responsibilities

• Assist in day-to-day office operations, including running errands, making calls, taking notes, managing emails, and handling general inquiries
• Maintain a clean and organized office environment
• Assist in the preparation and organization of documents, reports, and presentations
• Input and update data in various databases and systems
• Maintain accurate and organized records of important documents
• Assist in scheduling appointments, meetings, and events
• Coordinate logistics for meetings, including room setup, catering, and technology requirements
• Booking travel (flights, transportation, meals, accommodations, etc.)
• Draft and edit correspondence, emails, and other documents as needed
• Assist in internal and external communication, ensuring accuracy and professionalism
• Taking the minutes and notes during meetings, preparing the official documents for such, distributing the minutes/notes and following up on action items
• Support ongoing projects by providing administrative assistance and coordination
• Assist in research and data collection for various projects
• Monitor and replenish office supplies as needed
• Keep track of inventory and place orders when necessary
• Assist with additional tasks and projects as required to support the overall functioning of the office

Benefits

• Medical, dental, and vision
• Vacation, dependent care, holidays, wellness days, and more
• 401K, Basic life and AD&D insurance
• Parental leave, maternity support, adoption assistance benefits
• Continued learning and certification reimbursement, technical development learning