Executive Assistant

Summary

Join moozoom, a mission-driven EdTech company, as their highly organized and proactive Executive Assistant! Supporting the leadership team, you will manage schedules, prepare correspondence, handle confidential information, and assist with project management. This role requires strong communication, organizational, and time-management skills, along with experience as an executive assistant. The position offers a full-time, 100% remote position with flexible work hours, four weeks of vacation, a competitive salary, and access to collective insurance. Apply now and become an integral part of our collaborative work environment!

Requirements

• Minimum of 2+ years of experience as an executive assistant or similar role
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Exceptional organizational and time-management skills
• Excellent communication skills, both written and verbal - Bilingual in English and French
• Ability to handle multiple tasks and priorities in a fast-paced environment
• Professional demeanor with strong judgment and discretion
• Strong sense of discretion and rigor in handling confidential information
• Able to adapt your schedule from time to time with both Pacific Standard Time and Eastern Standard Time

Responsibilities

• Manage executive schedules and coordinate appointments, meetings, and travel arrangements
• Prepare and edit correspondence, reports, and presentations
• Handle confidential information with professionalism and discretion
• Maintain and organize emails, files and records
• Assist in project management and track progress on various initiatives
• Act as a liaison between executives and other departments
• Prepare regular reports on the progress of initiatives and propose appropriate solutions as needed
• Support in organizing company events and workshops
• Manage certain aspects of the CEO's daily life (e.g., personal appointments) to ensure optimal alignment with professional obligations
• Anticipate the CEO's needs and propose reactive solutions in the event of unforeseen circumstances or urgent requests

Benefits

• Full-time 100% remote position
• Flexible work hours
• Collaborative work environment
• 4 weeks of vacation from the moment of hire
• Competitive salary and access to collective insurance