Executive Assistant

Summary

Join Ncontracts as an Executive Assistant, providing comprehensive support to the Chief Human Resources Officer and managing office operations in our Nashville headquarters. This hybrid role blends high-level executive assistance with office management and event coordination. Responsibilities include managing calendars, preparing presentations, handling confidential information, overseeing daily operations, coordinating building maintenance, and planning corporate events. The ideal candidate possesses 5+ years of experience supporting C-level executives, 3+ years of office administration experience, and 2+ years of event planning. Exceptional organizational skills, clear communication, and proficiency in Microsoft Office Suite are essential. Ncontracts offers a fun work environment, competitive benefits, and a responsible PTO plan.

Requirements

• 5+ years supporting C-level executives, preferably in tech/software environment
• 3+ years office administration experience
• 2+ years event planning and coordination experience
• Exceptional organizational and time-management skills with ability to anticipate needs
• Clear, professional communication and high emotional intelligence
• Discretion with confidential information and strong judgment
• Proficiency in Microsoft Office Suite, Teams, and calendar management tools
• Budget management, vendor negotiation, and project management experience
• Problem-solving mindset with ability to handle multiple priorities

Responsibilities

• Manage CHRO's calendar, travel, and complex scheduling
• Prepare briefing materials, presentations, and meeting agendas
• Handle confidential HR information with discretion and integrity
• Track department priorities, goals, and key HR initiatives
• Support special projects and process improvements
• Provide back up support to CEO’s Executive Assistant in her absence
• Oversee daily headquarters operations, vendor relationships, and budgets
• Coordinate building maintenance, space planning, and compliance requirements
• Manage office supplies, equipment inventory, and IT coordination
• Supervise front desk operations and visitor experience
• Plan and execute corporate events, meetings, and HR team offsites
• Manage event logistics, vendor relationships, and budget coordination
• Ensure professional meeting and conference execution

Preferred Qualifications

Previous supervisory experience

Benefits

• A fun, fast-paced work environment
• Responsible PTO Plan that meets or exceeds state and local medical and family leave laws
• 11 paid holidays
• Community and social events to keep you connected and engaged
• Mental Health Benefits
• Medical, Dental and Vision insurance
• Company-paid Group Life Insurance, Short- and Long-Term Disability
• Flexible Spending Account & Health Savings Account
• Aflac Benefits – Critical Illness, Cancer Protection, & Hospital Choice
• Pet Insurance
• 401 (k) with company match with eligibility on Day 1 of employment
• 2 Paid Volunteer Time Off Days