Executive Assistant

Summary

Join Nearmap as an Executive Assistant and provide comprehensive administrative and operational support to the CHRO and CPO. You will manage complex schedules, drive efficiency, and ensure seamless communication. This role requires proactive calendar management, document preparation, conflict resolution, and maintaining confidentiality. Strategic support includes tracking action items, aligning operational activities with organizational goals, and coordinating communications. You will also contribute to team culture and engagement, and assist in program management initiatives. The ideal candidate possesses 5+ years of C-level support experience and strong analytical, organizational, and communication skills.

Requirements

• 5+ years of prior C-level support experience
• Strong analytical, quantitative and critical thinking skills
• Advanced Microsoft Office skills
• Exceptional organisational skills with strong attention to detail
• Ability to multitask and shift between independent and collaborative work
• Basic financial knowledge
• Excellent verbal, written and visual communication skills
• Positive, energetic, reliable, available and personable
• Easily build rapport with stakeholders at all levels
• A problem solver – solution oriented
• Ability to communicate across all levels of the business
• Represent the organisation in an honest, ethical and professional way
• Actively seek, reflect and act on feedback on own performance
• Maintain a high level of personal motivation and autonomy
• Take initiative and act in a decisive way
• Bachelor’s degree optional

Responsibilities

• Proactively manage calendars, meetings, travel arrangements, and inbox flow to optimise time and focus for both the CHRO and CPO
• Prepare, format, and review key documents including briefing notes, presentations, reports, and follow-up communications
• Anticipate and resolve scheduling conflicts, meeting preparation needs, and information gaps before they arise
• Ensure confidentiality and accuracy in all correspondence, documentation, and record keeping
• Track and manage action items, decisions, and deliverables related to strategic initiatives, leadership priorities, and cross-functional programs
• Provide support in aligning operational activities to organisational goals, including preparing materials for exec meetings, town halls, and key communications
• Coordinate and follow through on cascading communications or outcomes from Communications, Executive, and Leadership meetings, acting as a central point of continuity
• Support the CHRO and CPO in time and priority management
• Support planning and coordination of leadership team meetings, offsites, and engagement events
• Monitor and help maintain team rhythms, including OKR tracking, quarterly planning, and department-wide communications
• Play a key role in fostering team culture and engagement, surfacing insights and feedback where relevant
• Proactively embody and champion Nearmap’s values Own It, Work It, Tell It, Love It, Risk It
• Demonstrate a collaborative mindset, recognising that Nearmap operates as a unified global team
• Assist in coordinating department-wide initiatives or programs, ensuring milestones, owners, and timelines are clearly defined and tracked
• Provide administrative or logistical support to ad hoc projects such as team offsites, learning and development events, or product/people experience initiatives
• Work with key leads across People & Culture and Product to collect inputs, align stakeholders, and deliver executive readiness across initiatives
• Maintain oversight of recurring project cycles (e.g. performance cycles, product reviews) and ensure timely preparation and coordination

Benefits

• 4 extra "YOU" days off each year—take a break, no questions asked!
• Company-sponsored volunteering days to give back
• Generous parental leave policies for growing families
• Access to LinkedIn Learning for continuous growth
• Discounted Health Insurance plans
• Monthly technology allowance
• Annual flu vaccinations and skin checks
• Hybrid flexibility
• A Nearmap subscription (naturally!)