Executive Assistant

Summary

Join a team of builders and researchers as an Executive Assistant to the CEO and other executives, ensuring their effectiveness and productivity in a fast-paced, dynamic environment.

Requirements

• Proven experience as an executive assistant or in a similar role, supporting multiple executives
• Excellent organizational and time-management skills, with the ability to manage multiple priorities
• The candidate should be fluent in Mandarin and able to assist other executives during their travels within the APAC region
• Exceptional communication and interpersonal abilities
• Discretion and ability to handle sensitive information with confidentiality
• Proficiency in office software and calendar management tools
• Strong problem-solving and decision-making skills
• Ability to work independently and take initiative when necessary

Responsibilities

• Prioritize and schedule meetings, appointments, and commitments for multiple executives
• Coordinate travel arrangements, including booking flights, accommodations, and ground transportation
• Ensure the executives are well-prepared for all engagements
• Coordinate with internal and external stakeholders to ensure smooth scheduling and communication as well as resolve scheduling conflicts and make necessary adjustments in a timely fashion
• Assist with managing the C-suite executives' personal commitments and provide support for personal tasks and errands as needed, including scheduling appointments, while maintaining strict confidentiality and exercising discretion when handling sensitive information
• Handle paperwork, document preparation, and file management as needed
• Prepare briefing materials, presentations, and other necessary documents for events and conferences
• Manage and organize invoices, expenses, and reimbursements
• Assist with general administrative tasks to ensure the smooth operation of the C-suite office
• Research and identify relevant events and conferences for the C-suite executives to attend
• Proactively manage calendars to ensure their attendance at key industry events, conferences, and meetings
• Build and maintain a strong network of contacts to facilitate connections and introductions
• Arrange meetings and interactions with key individuals in the C-suite executives' network

Benefits

Disclaimer: I hereby consent to my personal information being stored and processed by Demerzel Solutions Limited (t/a Nethermind) (the “Company”) for recruitment purposes in relation to both the selected job role and any other role the Company considers me a qualified candidate for