Executive Assistant

Summary

Join Partly, a global platform for replacement parts, as their Executive Assistant (Talent & Exec Support)! Reporting to the Chief People Officer, you will manage recruitment processes, support C-level executives, and optimize operational efficiency. This fast-paced role requires strong organizational and communication skills, experience in talent acquisition and executive support, and proficiency in various platforms and tools. You will coordinate interviews, manage the applicant tracking system, handle executive scheduling, and contribute to employee experience initiatives. Partly offers a competitive salary, flexible working hours and location, and monthly team lunches.

Requirements

• 2+ years of experience in Talent Acquisition and Executive Support
• Proven track record in managing recruitment processes, handling executive-level communication, strong calendar management and booking complex travel itineraries, ensuring seamless support for C-level executives
• Proficiency in coordination and logistics
• Skilled in managing schedules, interviews, and follow-ups to ensure a positive candidate experience
• Strong ATS management skills
• Experience overseeing and managing applicant tracking systems to streamline recruitment and improve efficiency
• Exceptional communication skills
• Comfortable liaising with C-level executives, candidates, and external agencies to facilitate smooth processes and partnerships

Responsibilities

• Manage applicant tracking system (Ashby), post and maintain job ads, coordinate interviews and schedule follow-ups to maintain a positive candidate and stakeholder experience
• Handle scheduling, communication, and administrative tasks for C-level executives, ensuring efficient workflows and alignment with organisational goals. This will include travel, scheduling meetings, internal comms, invoices/receipts etc
• Work with our Operations Manager (Employee Experience) to help organise and execute our peak employee experience moments, including team offsites, external events, birthdays, anniversaries, All-Hands meetings, and ad hoc initiatives
• Support document preparation and management. Draft NDAs, contracts, and agreements using tools like DocuSign and Lumin, ensuring accuracy and timely delivery
• Set up and manage access to essential platforms, including Airwallex, Clay, Uber, and Xero, while supporting executive needs

Preferred Qualifications

• Excellent CV screening and sourcing abilities
• Ability to identify top talent and assess candidate alignment with organisational needs and culture
• Familiarity with tools and platforms such as ATS, calendar management systems, Clay, 1Password, Uber, Airwallex, Xero, Notion, Loom, DocuSign, Lumin, Slack, Microsoft Office Suite, and Google Workspace
• 2+ years of Executive Assistant experience
• Proficient experience managing C-Suite at a 1-2:1 ratio

Benefits

• Competitive base salary
• Flexible working hours and location
• Monthly team lunches to celebrate our wins and enjoy each other's company outside the office