Executive Assistant

Summary

Join a fast-paced, innovative company working at the forefront of technology and healthcare. This role will provide essential support to the team, ensuring their time is effectively managed and operations run smoothly.

Requirements

• 2 or more years experience as an Executive Assistant or Virtual Assistant, preferably in a tech startup or fast-paced environment
• Proficient in GSuite and Notion for managing calendars, documents, and project tracking
• Strong organizational and time management skills to handle complex scheduling and prioritize tasks effectively
• Excellent communication skills, both written and verbal, with native-level fluency in English
• Tech-savvy with a quick ability to learn new tools and adapt to changing needs

Responsibilities

• Manage the CEO’s calendar and coordinate with the five founders for availability
• Schedule meetings, set timely reminders, and ensure all events are prioritized
• Handle last-minute changes or conflicts with efficiency and professionalism
• Arrange domestic and international travel for the CEO, including flights, accommodations, and transportation
• Prepare detailed travel itineraries and ensure all necessary arrangements are in place
• Handle changes in travel plans and any required adjustments
• Assist with ad-hoc projects, such as tracking expenses, processing invoices, and providing research support
• Manage logistics for internal team events, company-wide meetings, and conferences
• Support the CEO with additional operational tasks as needed

Benefits

• Competitive Salary: Up to $1,700 per month, based on experience and skills
• Remote Work: Fully remote—work from anywhere
• Generous PTO: Ample paid time off to rest and recharge
• Health Coverage: HMO coverage after 3 months for full-time employees