Executive Assistant

Summary

Join our leading fertility solutions company as a fully remote Executive Assistant, providing strategic support to the CEO and leadership team. This full-time role requires 3-5 years of experience as an EA, preferably in a fast-paced or healthcare setting. You will manage calendars, travel arrangements, communications, and various operational tasks while maintaining confidentiality. Strong organizational, communication, and technological skills are essential. The position offers generous PTO, U.S.-based holiday adherence, and exposure to leadership-level projects.

Requirements

• 3-5 years of experience as an Executive Assistant, preferably in a fast-paced or healthcare-related environment
• Strong organizational and time-management skills with the ability to prioritize and multitask effectively
• Proactive, resourceful, and able to anticipate needs and take initiative
• Excellent written and verbal communication skills
• Comfortable with technology, including Google Workspace, Slack, Zoom, and project management tools like Asana or Trello
• Discreet and trustworthy, especially when handling sensitive information
• Detail-oriented, responsive, and able to manage time-sensitive tasks
• Willing to learn and adapt to new tools and processes

Responsibilities

• Conduct research to find and present the best options for company needs
• Maintain organized and up-to-date records for clients, patients, and other important documents
• Manage the CEO’s calendar, schedule meetings across multiple time zones, and resolve any scheduling conflicts
• Monitor, prioritize, and respond to emails on behalf of the CEO
• Draft, proofread, and send emails, reports, and presentations
• Coordinate domestic and international travel, including booking flights, accommodations, and itineraries, while handling any last-minute changes
• Organize and maintain patient records using Google Docs, ensuring accuracy and confidentiality
• Oversee special projects and operational workflows for the leadership team
• Assist with onboarding new team members, ensuring smooth setup and orientation
• Organize meetings, team off-sites, and client engagements, managing logistics such as venues, catering, and materials
• Book hotels, flights, and other travel arrangements for the CEO and team members
• Manage and maintain schedules to ensure they align with the CEO’s priorities
• Support the CEO with personal tasks, such as scheduling appointments, running errands, and planning events
• Handle sensitive personal information with discretion and professionalism

Preferred Qualifications

• A background in fitness or biology is preferred
• Experience working with healthcare or fertility-related companies is a plus
• Familiarity with automating workflows using tools like Zapier

Benefits

• Fully remote, flexible within IST
• Generous PTO allowance and U.S.-based holiday adherence
• Exposure to leadership-level projects and career development opportunities