Executive Assistant

Summary

Join Pearl Talent as a fully remote Executive Assistant/Project Manager supporting the CEO and executive leadership team of a premier insurance training provider. You will provide comprehensive executive support, manage the learning management system, plan and execute training programs and events, and maintain organized records. This role requires 3-5 years of experience in a similar position, proficiency in project management tools, and excellent communication skills. The company offers a competitive salary up to $1500 per month, generous PTO, professional growth opportunities, and a flexible work schedule.

Requirements

• 3-5 years of experience as an Executive Assistant, Project Manager, or similar role
• Experience with LearnDash (WordPress LMS plugin)
• Strong organizational skills with attention to detail
• Proficiency in project management tools (Asana, Trello, or similar)
• Exceptional written and verbal communication skills
• Ability to work independently and manage multiple priorities
• Tech-savviness with tools like Microsoft Office Suite, Zoom, and CRM platforms

Responsibilities

• Provide comprehensive support to the CEO by managing their calendar, prioritizing tasks, scheduling meetings across time zones, and resolving conflicts
• Draft, review, and refine high-level communications, including emails and presentations, with a consistent and professional tone
• Oversee and maintain the learning management system (LMS) on WordPress and LearnDash
• Upload recordings, schedules, and posts
• Manage member communications through email and Mailchimp
• Lead onboarding and member meetings while fostering relationships
• Maintain accurate records of member payment arrangements and renewal dates
• Oversee the planning and execution of training programs, workshops, and events
• Manage stakeholder relationships and maintain detailed project plans to track milestones, deliverables, and deadlines
• Maintain organized and confidential digital records using cloud-based platforms, ensuring proper access control for sensitive information
• Plan detailed travel itineraries, handle last-minute changes, prepare meeting agendas, and track action items to ensure timely follow-ups

Preferred Qualifications

• Background in event planning or the insurance industry
• Experience with cross-functional team collaboration
• Familiarity with HubSpot CRM or similar platforms

Benefits

• Competitive Salary: Up to $1,500 per month, based on experience and skills
• Remote Work: Work from anywhere in the world
• Generous PTO: 10 days PTO per year plus UK public holidays
• Professional Growth: Access to mentorship and resources for development
• Global Networking: Collaborate with professionals across industries
• Work-Life Balance: Flexible hours to accommodate personal needs