Executive Assistant

Summary

Join our pioneering tech company as an Executive Assistant and provide high-level administrative support to our leadership team. You will manage complex calendars, communication, travel arrangements, and special projects. This role demands exceptional organizational skills, a proactive approach, and the ability to thrive in a fast-paced environment. You will act as a trusted partner to executives, ensuring operational efficiency and seamless execution of daily tasks. The position offers a fully remote work arrangement and a comprehensive compensation package including generous PTO, mentorship opportunities, and professional development resources. We are seeking a highly organized and detail-oriented individual with proven experience as an Executive Assistant.

Requirements

• Proven experience as an Executive Assistant or similar role, preferably supporting C-suite executives
• Proficiency with productivity and collaboration tools like Google Workspace, Trello, Slack, and Microsoft Office Suite
• Exceptional organizational and multitasking skills, with attention to detail
• Excellent written and verbal communication abilities
• Ability to handle confidential information with discretion
• Proactive, self-starter attitude with strong problem-solving skills

Responsibilities

• Manage complex calendars across time zones and coordinate internal and external meetings
• Draft, review, and oversee executive emails, reports, and presentations
• Track progress on initiatives using tools like Trello and Notion to ensure deadlines are met
• Coordinate comprehensive travel arrangements and manage itinerary updates
• Process expense reports, organize document systems, and order office supplies
• Post organic content across social media platforms and support branding efforts
• Act as a liaison between executives and stakeholders, fostering professional relationships

Preferred Qualifications

• Familiarity with project management tools such as Notion or Trello
• Experience with financial tools like QuickBooks or Rippling
• Exposure to social media management and content creation
• Prior experience working in fast-paced tech, startup, or innovation-driven environments
• Familiarity with secure communication tools and VPNs

Benefits

• Remote Work: Fully remote—work from anywhere
• Generous PTO: Ample paid time off to rest and recharge
• Direct Mentorship: Grow through guidance from international industry experts
• Learning & Development: Ongoing access to resources for professional growth
• Global Networking: Work and connect with professionals around the world
• Work-Life Balance: Flexible hours that support a healthy work-life balance