Executive Assistant

Summary

Join a fully remote, full-time independent contractor position as a Personal Assistant with bookkeeping expertise at Pearl Talent, connecting top candidates with leading startups. You will provide executive and administrative support, manage US and EU payroll and bookkeeping, and optimize financial processes. The role requires experience in US payroll, tax compliance, and bookkeeping, along with a strong understanding of EU payroll structures. Proficiency in various software and tools is essential. Benefits include generous PTO, direct mentorship, learning and development opportunities, global networking, and a focus on work-life balance.

Requirements

• Must have experience in US payroll, tax compliance, and bookkeeping
• Strong understanding of EU payroll structures and financial reporting
• Proficiency in QuickBooks, Xero, Gusto, ADP, or similar payroll tools
• Exceptional attention to detail with a structured, organized workflow
• High-level proficiency in Google Workspace, Slack, and project management tools

Responsibilities

• Manage scheduling, calendar coordination, and executive correspondence
• Organize travel arrangements, accommodations, and executive logistics
• Draft reports, presentations, and key business documents
• Maintain discretion in handling sensitive information
• Manage US payroll, tax filings, and financial reporting
• Ensure compliance with US and EU bookkeeping standards
• Process expense tracking, invoicing, and financial reconciliations
• Coordinate with external accountants, tax advisors, and auditors
• Streamline internal administrative and financial processes
• Implement automation tools for payroll, tax reporting, and financial tracking
• Coordinate special projects and ensure smooth executive operations

Preferred Qualifications

• Proactive and detail-oriented – Takes ownership of financial and executive tasks
• Reliable and discreet – Can be trusted with sensitive financial and executive information
• Strong communicator – Keeps stakeholders informed and manages multiple moving parts efficiently

Benefits

• Remote Work: Fully remote—work from anywhere
• Generous PTO: 10 days PTO per year, plus public holidays and sick leave
• Direct Mentorship: Grow through guidance from international industry experts
• Learning & Development: Ongoing access to resources for professional growth
• Global Networking: Work and connect with professionals around the world
• Work-Life Balance: Balanced schedules that support a healthy work-life balance
• Attainable 3, 6, 9, 12 month, and beyond retention bonuses