Executive Assistant

Summary

Join a dynamic Applied AI Lab as an Executive Assistant, providing comprehensive support to co-founders (primarily the CEO, secondarily the CTO). This remote, full-time role demands strong organizational skills and the ability to manage a high volume of tasks. Responsibilities include inbox and calendar management, interview coordination, travel arrangements, and various administrative duties. You will utilize multiple platforms including Notion, Slack, and Google Workspace. The ideal candidate possesses excellent communication and organizational skills, experience in a fast-paced environment, and proficiency in various software tools. This opportunity offers a competitive salary, paid time off, professional development opportunities, and mentorship from startup veterans.

Responsibilities

• Inbox & Calendar Management for CEO and CTO, including triaging emails, identifying priorities, and scheduling internal/external meetings across time zones
• Interview Coordination for 10–20 candidates/week across multiple functions (engineering, biz ops, finance)
• Travel Booking & Itinerary Management (typically 1–2 trips/month)
• Administrative Execution: Including vendor research, occasional team swag/merch orders, and light process documentation
• Internal Workflow Support across Notion, Slack, and scheduling tools
• Light Ops/Project Management — e.g., “Figure this out for me” style tasks with minimal context but expected excellence
• Discreet Communication Liaison for customers or investors where appropriate
• Fully take over CEO inbox triage and meeting scheduling
• Begin coordinating all recruiting interviews across departments
• Establish SOPs around daily standups, priority reminders, and comms routing
• Shadow and then independently execute calendar ownership for both co-founders
• Complete onboarding across internal tools (Notion, Slack, email, scheduling tools)
• Research and execute on small admin tasks such as vendor or swag sourcing

Benefits

• Salary in USD, pay monthly in contractor scheme
• US Holidays
• PTO Entitlement: 10 standard business days per year (client-aligned, flexible)
• Professional Development : Annual learning budget for books, courses, and conferences
• Mentorship : Learn directly from startup veterans (ex-Looker, GitHub, Mulesoft)
• Impact : Help shape a growing brand with a voice that influences fintech innovation
• Inspiring Workspaces : Offices in Berlin, New York, and London, with travel opportunities
• Flat Hierarchy : Work directly with founders and have your ideas heard
• Flexible Work Setup : Equipment of your choice, strong home office support