Executive Assistant - Operations & Logistics

Summary

Join Pearl Talent and work as a fully remote Strategic Executive Assistant – Operations & Logistics for a fast-growing company in sustainable agriculture. This role supports a hands-on CEO managing multiple ventures, requiring a highly organized and proactive individual. Responsibilities include executive support, project and goal management, operational efficiency, communication management, research and reporting, and import/export logistics support. The ideal candidate will have 5+ years of experience supporting C-level executives, 2+ years of logistics experience, and 1+ year of project management experience. Fluency in English and Spanish is preferred. Benefits include generous PTO, direct mentorship, learning and development opportunities, global networking, and a focus on work-life balance.

Requirements

• 5+ years experience supporting C-level executives in high-growth or multi-entity environments
• 2+ years of logistics experience for physical goods for a manufacturing company with import and export experience
• 1+ years of Project Management experience
• Strong command of Microsoft Office, QuickBooks, Shopify, Amazon Seller Central, and AI tools
• Deep organizational skills—ability to handle multiple priorities, overlapping deadlines, and cross-functional stakeholders
• Excellent writing and communication skills— must be able to ghostwrite professional emails and communicate with both internal staff and external clients
• Research-savvy —comfortable synthesizing information from multiple sources and turning it into clear action items
• Fluent in English with a neutral accent —must be easy to understand in fast-paced business conversations
• LATAM preferred , given cultural fluency and timezone alignment

Responsibilities

• Manage the CEO’s schedule, inbox, meetings, and task list with precision
• Track ongoing priorities and keep the CEO accountable to monthly and yearly goals; organize ideas and projects in order of urgency or completion
• Maintain SOPs, coordinate team logistics, and support organizational systems across both companies
• Draft professional emails for internal and external stakeholders; maintain timely and warm communication with partners and clients
• Conduct market research, product deep-dives, competitive analyses, and acquisition candidate reviews—then present concise summaries
• Assist with coordination of product logistics, particularly across manufacturing, import/export processes, and timelines
• Operate tools such as QuickBooks, Microsoft Office, AI platforms (ChatGPT, Perplexity), Amazon Seller Central, and Shopify as needed

Preferred Qualifications

• Spanish is a plus, especially for occasional translations and informal communication
• Familiarity with M&A, legal document prep, or investor relations is a major bonus

Benefits

• 10 days PTO per year, plus public holidays and sick leave
• Direct Mentorship: Grow through guidance from international industry experts
• Learning & Development: Ongoing access to resources for professional growth
• Global Networking: Work and connect with professionals around the world
• Work-Life Balance: Balanced schedules that support a healthy work-life balance