Executive Assistant

closed
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BELAY

๐Ÿ’ต $52k-$55k
๐Ÿ“Remote - Worldwide

Summary

Join BELAY, a thriving Atlanta-based company, as a Work-at-Home Executive Assistant to the VP of Accounting Services. This full-time role demands proactive support, enabling the VP to focus on strategic initiatives. You will manage complex calendars, coordinate travel, handle communications, and provide executive-level assistance. The ideal candidate is detail-oriented, tech-savvy, and possesses excellent communication skills. A BA/BS degree or equivalent experience is required, along with a proven ability to work autonomously and remotely. BELAY offers a vibrant company culture and competitive salary.

Requirements

  • The ideal candidate for this role must be flexible, poised, professional, detail-oriented, proactive, and confident in their decision-making and problem-solving skills
  • Candidates need to not only be comfortable with technology but also fully embrace it as the platform on which we run our company
  • The assistant needs to have excellent written and verbal communication skills and regular business hours availability
  • BA/BS degree or equivalent work experience
  • Must be a driven self-starter, a positive thinker, loyal, and trustworthy
  • Attributes of flexibility, creativity, self-discipline, strong organizational skills, and action orientation are essential for this role
  • Strong verbal and written communication skills
  • Team player who is willing and able to โ€œroll up the shirt sleevesโ€ to get a project done when needed
  • A high degree of autonomy with the capability of working remotely

Responsibilities

  • Represent BELAY in a positive and professional manner
  • Exemplify our Core Values, Mission Statement, Vision, and Conflict Norms to live out BELAYโ€™s culture each day
  • Be a good steward of our Vision: โ€œOur vision is to help you achieve your visionโ€
  • Collaborate with and help teammates while maintaining a positive and professional attitude, fostering teamwork
  • Serve as the eyes and ears for the VP of Accounting Services and escalate issues as appropriate
  • Manage complex calendaring and appointment setting, prioritizing time for strategic work while aligning with the VPโ€™s preferences and commitments
  • Coordinate all meeting logistics, including scheduling, agendas, time zones, contact details, preparation time, and confirmations
  • Provide full travel coordination, including transportation, lodging, dining, and use of preferred reward programs, with detailed confirmations and reminders
  • Oversee the VPโ€™s email inbox, draft internal and external communications, and ensure discretion and confidentiality in all correspondence
  • File weekly expense reports, track reimbursements, and maintain accurate reporting dashboards
  • Support communication and reporting across BELAY Financial, BELAY Solutions, and related companies
  • Assist with the preparation of presentations, reports, research, and professional or personal development opportunities
  • Plan and execute internal team meetings and events, including meeting minutes, action item tracking, and quarterly Operations Guide audits
  • Coordinate team and client gifting, handwritten notes, and other personal touches on behalf of the VP
  • Provide ad hoc support to the VP and her direct reports, including delegated tasks and special projects
  • Participate in growth-related initiatives and ensure smooth integration of projects and processes

Preferred Qualifications

Experience with Salesforce is recommended

Benefits

  • BELAY Corporate, as a virtual company, offers you the ability to work from home full-time
  • This role is a full-time, exempt, W-2 role with our company
  • BELAY is a top-notch, vibrant company with an award-winning culture
  • $52,000 - $55,000
This job is filled or no longer available

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