Executive Assistant

Summary

Join BELAY, a thriving Atlanta-based company, as a Work-at-Home Executive Assistant to the VP of Accounting Services. This full-time role demands proactive support, enabling the VP to focus on strategic initiatives. You will manage complex calendars, coordinate travel, handle communications, and provide executive-level assistance. The ideal candidate is detail-oriented, tech-savvy, and possesses excellent communication skills. A BA/BS degree or equivalent experience is required, along with a proven ability to work autonomously and remotely. BELAY offers a vibrant company culture and competitive salary.

Requirements

• The ideal candidate for this role must be flexible, poised, professional, detail-oriented, proactive, and confident in their decision-making and problem-solving skills
• Candidates need to not only be comfortable with technology but also fully embrace it as the platform on which we run our company
• The assistant needs to have excellent written and verbal communication skills and regular business hours availability
• BA/BS degree or equivalent work experience
• Must be a driven self-starter, a positive thinker, loyal, and trustworthy
• Attributes of flexibility, creativity, self-discipline, strong organizational skills, and action orientation are essential for this role
• Strong verbal and written communication skills
• Team player who is willing and able to “roll up the shirt sleeves” to get a project done when needed
• A high degree of autonomy with the capability of working remotely

Responsibilities

• Represent BELAY in a positive and professional manner
• Exemplify our Core Values, Mission Statement, Vision, and Conflict Norms to live out BELAY’s culture each day
• Be a good steward of our Vision: “Our vision is to help you achieve your vision”
• Collaborate with and help teammates while maintaining a positive and professional attitude, fostering teamwork
• Serve as the eyes and ears for the VP of Accounting Services and escalate issues as appropriate
• Manage complex calendaring and appointment setting, prioritizing time for strategic work while aligning with the VP’s preferences and commitments
• Coordinate all meeting logistics, including scheduling, agendas, time zones, contact details, preparation time, and confirmations
• Provide full travel coordination, including transportation, lodging, dining, and use of preferred reward programs, with detailed confirmations and reminders
• Oversee the VP’s email inbox, draft internal and external communications, and ensure discretion and confidentiality in all correspondence
• File weekly expense reports, track reimbursements, and maintain accurate reporting dashboards
• Support communication and reporting across BELAY Financial, BELAY Solutions, and related companies
• Assist with the preparation of presentations, reports, research, and professional or personal development opportunities
• Plan and execute internal team meetings and events, including meeting minutes, action item tracking, and quarterly Operations Guide audits
• Coordinate team and client gifting, handwritten notes, and other personal touches on behalf of the VP
• Provide ad hoc support to the VP and her direct reports, including delegated tasks and special projects
• Participate in growth-related initiatives and ensure smooth integration of projects and processes

Preferred Qualifications

Experience with Salesforce is recommended

Benefits

• BELAY Corporate, as a virtual company, offers you the ability to work from home full-time
• This role is a full-time, exempt, W-2 role with our company
• BELAY is a top-notch, vibrant company with an award-winning culture
• $52,000 - $55,000