Executive Assistant

Summary

Join Pearl Talent and work as a fully remote Executive Assistant supporting the COO of a fast-scaling AI company. This is a high-trust, high-autonomy role central to managing calendars, streamlining operations, and executing high-leverage tasks. You will be responsible for calendar management, project tracking, meeting support, and administrative tasks. The ideal candidate has 3+ years of experience supporting a senior executive in a high-growth tech/startup environment, excellent communication skills, and high emotional intelligence. This is a growth-focused role with competitive pay and long-term potential within a flexible remote work environment. The company offers retention bonuses and an annual retreat.

Requirements

• 3+ years of experience supporting a senior executive in a high-growth tech/startup environment
• Fluent, polished written English and strong email communication
• Detail-oriented and design-literate—deliverables should be clean and beautiful
• High EQ—you know when to step in, when to step back, and how to support quietly but powerfully
• Tech-savvy and familiar with Slack, Google Workspace, Zoom, Notion, and project tracking tools

Responsibilities

• Own and manage the COO’s calendar, prioritizing for leverage and clarity
• Schedule meetings, ensure follow-ups are sent, and confirm logistics
• Track ongoing projects, highlight blockers, and follow through on deadlines
• Maintain operational dashboards using tools like Notion and Airtable
• Join key meetings, take high-quality notes, and summarize action items
• Prepare agendas, presentation decks, and any pre-read materials
• Coordinate travel (flights, hotels, itineraries) across time zones
• Handle light personal admin (gift sourcing, bill pay, scheduling)
• Liaise with vendors and support team operations as needed

Preferred Qualifications

• Experience in AI, product, or founder-led startup environments
• Exposure to personal assistant or Chief of Staff-style support
• Strong formatting, documentation, and visual communication skills

Benefits

• Make an Impact – Help shape executive operations and company strategy
• Flexible Remote Work – Autonomy and structure in a remote-first environment
• Growth-Focused Culture – High expectations with high support and opportunity
• Competitive Pay – Aligned with experience, performance, and contribution
• Long-Term Potential – Be part of a team where your growth is a priority
• Retention bonuses at 3, 6, 9, and 12 months
• Community-driven benefits like an annual retreat