Executive Assistant

Summary

Join Pearl Talent and work as a fully remote Executive Assistant, supporting the CEO and Chief of Staff of a fast-growing AI company. This high-impact role requires managing executive calendars, prioritizing meetings, streamlining communication, and leading internal coordination across various departments. You will also handle project management, logistics, and administrative tasks, creating trackers, SOPs, and process documentation. The ideal candidate possesses 4+ years of experience supporting executives in fast-paced startups, strong English skills, high EQ, and experience with various software tools. This role offers competitive compensation, retention bonuses, and the opportunity to grow with a dynamic company. The position is fully remote but requires PST-compatible working hours.

Requirements

• 4–5+ years supporting executives in fast-paced startups
• Strong English skills (polished, neutral accent preferred)
• High EQ and impeccable attention to detail
• Experience with Slack, Google Workspace, Zoom, Notion
• PST-compatible working hours
• Autonomous, responsive, and systems-focused

Responsibilities

• Own calendars for CEO and Chief of Staff
• Prioritize meetings and manage scheduling with precision
• Triage inboxes, follow up with stakeholders, and keep communication clean and streamlined
• Lead internal coordination across ops, product, and HR
• Own delegated projects across legal ops, onboarding, and finance
• Create trackers, SOPs, and process documentation
• Flag blockers and help unblock threads across internal priorities
• Book travel and handle end-to-end logistics
• Manage office relocation support, vendor coordination, and lunch/supply orders
• Aggregate daily priorities into digestible summaries and dashboards

Preferred Qualifications

• Experience supporting both CEO and Chief of Staff
• Familiarity with legal ops, RFPs, or contract workflows
• A background in ops, legal, business, or admin systems
• Eye for aesthetics and formatting polish

Benefits

• Competitive compensation at $3,000/month all-in
• Retention bonuses at 3, 6, 9, and 12 months