Executive Assistant

Summary

Join Pearl Talent and work as a high-trust, high-autonomy Executive Assistant to the COO of a fast-scaling AI company. You will be responsible for managing calendars, streamlining operations, driving follow-ups, and executing high-leverage tasks. This is a fully remote position with flexible hours, offering competitive pay and long-term growth potential. The ideal candidate has 3+ years of experience supporting a senior executive in a high-growth tech/startup environment, excellent communication skills, and proficiency in various tools. The role involves managing the COO's calendar, scheduling meetings, tracking projects, preparing presentations, coordinating travel, and handling administrative tasks. This is a great opportunity to make an impact in a growth-focused culture.

Requirements

• 3+ years of experience supporting a senior executive in a high-growth tech/startup environment
• Fluent, polished written English and strong email communication
• Detail-oriented and design-literate—deliverables should be clean and beautiful
• High EQ—you know when to step in, when to step back, and how to support quietly but powerfully
• Tech-savvy and familiar with Slack, Google Workspace, Zoom, Notion, and project tracking tools

Responsibilities

• Own and manage the COO’s calendar, prioritizing for leverage and clarity
• Schedule meetings, ensure follow-ups are sent, and confirm logistics
• Track ongoing projects, highlight blockers, and follow through on deadlines
• Maintain operational dashboards using tools like Notion and Airtable
• Join key meetings, take high-quality notes, and summarize action items
• Prepare agendas, presentation decks, and any pre-read materials
• Coordinate travel (flights, hotels, itineraries) across time zones
• Handle light personal admin (gift sourcing, bill pay, scheduling)
• Liaise with vendors and support team operations as needed

Preferred Qualifications

• Experience in AI, product, or founder-led startup environments
• Exposure to personal assistant or Chief of Staff-style support
• Strong formatting, documentation, and visual communication skills

Benefits

• Flexible Remote Work – Autonomy and structure in a remote-first environment
• Competitive Pay – Aligned with experience, performance, and contribution
• Long-Term Potential – Be part of a team where your growth is a priority
• Retention bonuses at 3, 6, 9, and 12 months
• Community-driven benefits like an annual retreat