Executive Assistant

Summary

Join Deep Ocean Partners, a NYC-based asset management firm, as an Executive Assistant supporting the Managing Partner. This role can be in-person, hybrid, or fully remote. You will be a key part of facilitating communication, increasing productivity, and managing the partner's schedule and workload. The ideal candidate is highly organized, detail-oriented, and comfortable interacting with high-level executives and clients. This is a ground-floor opportunity with potential for growth within a flat organization. Responsibilities include managing communications, maintaining databases, scheduling meetings, preparing materials, and handling confidential information. The position requires strong communication skills, proficiency in various software suites, and a minimum of two years of relevant experience.

Requirements

• Ability to multi-task in fast-paced environment and prioritize tasks appropriately
• Excellent writing and communication skills
• Organized and efficient with a high-level attention to detail to help manage all aspects of partners’ day to day
• Well versed in technology and software suites with an ability to pick up new skills quickly
• Strong proficiency in Microsoft Office Suite, Google G-Suite, Slack; working knowledge of Bloomberg a plus
• Bachelor’s degree and minimum 2 years work experience with strong references in a relevant role
• Comfortable with professional interaction with high-level executives, professionals, and clients
• Collaborative team player with good judgement and a strong appetite to learn and grow

Responsibilities

• Maintain, organize, and clear email inboxes and other communications for both partners
• Catalog and maintain investment opportunities, meeting requests, and updates on potential and current investment opportunities in our CRM database
• Maintain a running list of tasks to ensure deals are moving through the system efficiently
• Assist Managing Partner in prioritizing workload and deliverables
• Schedule/join meetings for the Managing Partner
• Take notes, conduct follow-ups, and prioritize partner’s calendars
• Maintain CRM and coordinate with investor relations team to ensure the firm has up-to-date records on client conversations, next steps, and catalog additional requests as they come in
• Prepare briefings, marketing materials, and research for meetings and calls
• Assist in the execution of Non-Disclosure Agreements (“NDAs”) via Docusign
• Handle confidential documentation and correspondence, as requested
• Arrange travel for executives including flights, cars, hotels, and other reservations
• Assist in creation of marketing materials and other presentations
• Help partners draft investor updates and other memoranda
• Assist with research on investments and complete projects as needed
• Interface with Public Relations firm to ensure the firm maintains a well-regarded public perception
• Prepare and process expense reconciliation, out-of-pocket expense reports, and invoices
• Maintain meticulous record keeping for tax and budgeting purposes

Benefits

• Generous compensation package, commensurate with experience
• Comprehensive medical, dental, vision and life insurance
• Company matched 401k