Executive Assistant

Summary

Join SmarterDx as a detail-oriented and proactive Executive Assistant, providing essential support to our CEO and executive leadership. You will manage administrative and operational tasks, working closely with the executive team and based within our People team. This fully remote US-based role requires 3-5 years of high-level executive support experience in a technology company. You will manage calendars, meetings, travel, and communications, while also assisting with special projects and strategic initiatives. SmarterDx offers competitive compensation, comprehensive benefits, and a remote-first work environment.

Requirements

• 3-5 years of experience in high-level executive support and operational excellence, preferably in a technology company
• Proven ability to manage and execute multiple projects effectively
• Strong analytical skills with a strategic mindset to anticipate challenges and propose solutions
• Ability to prioritize and manage multiple tasks simultaneously while meeting tight deadlines
• Excellent verbal and written communication skills, with the ability to proactively engage with stakeholders at all levels
• Proficiency with G Suite (GMail, Google Calendar, Google Docs, Google Sheets) and Slack to streamline communication and manage tasks efficiently

Responsibilities

• Provide comprehensive administrative support to the CEO and executive team, including calendar management, meeting coordination, travel arrangements, expenses, and document preparation
• Assist in managing the CEO’s inbox by reviewing emails, flagging urgent messages, and prioritizing responses
• Ensure timely, clear, and efficient communication with internal and external stakeholders
• Manage confidential and sensitive information with discretion and professionalism
• Assist with special projects and strategic initiatives as needed, particularly those related to company culture, employee engagement and planning support for team offsites
• Drive leadership meetings by coordinating the agenda, taking notes, and moving relevant action items forward
• Help organize in-person offsites, including working with external venues and internal team members

Benefits

• Medical, Dental & Vision – Comprehensive plans with leading insurance providers, covering 90-100% of your premiums and 70-90% for dependents, depending on the plan
• One Medical Membership – Free membership included if you enroll in a SmarterDx medical plan
• Paid Parental Leave – Up to 12 weeks of paid leave for birth or adoption
• Remote-First Team – Work from anywhere in the U.S. with a $400 home office reimbursement stipend
• Unlimited PTO & 10 Holidays – 4 of which include floating holidays so you can recognize the days that matter most to you
• Learning & Development Budget – $500 per year (prorated) for courses, books, and resources to expand your skills
• 401(k) with Traditional & Roth Options – Tax-advantaged retirement savings through Empower