Executive Assistant

Summary

Join Sourcegraph as an Executive Assistant and provide invaluable support to our VP of Technical Success. This highly operational role demands strong organizational skills, meticulous attention to detail, and proactive problem-solving abilities. You will be responsible for managing complex calendars, preparing for meetings, coordinating travel logistics, and ensuring smooth project execution. Success in this role hinges on your ability to anticipate needs, prioritize tasks, and effectively communicate with cross-functional stakeholders. This part-time (20 hours/week) remote position requires significant overlap with Mountain Standard Time (MST).

Requirements

• Highly organized, detail-oriented, and proactive
• Experienced in supporting senior leaders or executives in a fast-paced environment
• Skilled communicator (written and verbal), comfortable following up and nudging for accountability
• Self-directed and able to prioritize and problem-solve independently
• Comfortable working across time zones and managing remote coordination
• Part-time (20 hours/week)
• Must have at least 4–6 hours/day overlap with Mountain Standard Time (MST)
• This role is remote and location agnostic, but time zone alignment is critical

Responsibilities

• Own daily and weekly meeting preparation, ensuring agendas are complete, updated, and organized
• Manage a dynamic calendar, proactively scheduling, prioritizing, and rescheduling meetings as needed
• Coordinate and support candidate interview scheduling in partnership with recruiting
• Follow up on outstanding project items or action items from meetings
• Draft and send weekly executive updates using provided templates
• Coordinate travel logistics (up to 15% travel; up to 50% in October/November)
• Proactively flag meetings that may not align with current priorities and suggest rescheduling or canceling
• Communicate with cross-functional stakeholders to ensure alignment ahead of meetings

Preferred Qualifications

Familiarity with tools like Google Calendar, Slack, and applicant tracking systems (ATS)